office administration

Rashi Joshi; Adelaide; Hybrid; AUD 50,000 - 62,000; Full time

Job summary

Rashi Joshi in Adelaide's southern suburbs is seeking an Office Administrator to support a small team of solicitors. The role covers legal administration, practice management, and general office support in a hands-on capacity.

The ideal candidate will have prior administrative experience in a professional services setting, be proficient with LEAP, Xero and Excel (Smokeball is a plus), and possess strong organisational skills, high attention to detail, and discretion with sensitive files.

Qualifications

• Previous administrative experience within a small legal practice or professional services setting.
• Proficient with LEAP, Xero, and Excel; Smokeball experience advantageous.
• Strong organisation, high attention to detail, and discretion with sensitive files.
• Practical, proactive approach and ownership of administrative tasks.

Responsibilities

• Draft and format correspondence from audio dictation; manage large volumes of document management and word processing.
• Handle AP/AR processing using Xero and data entry in Excel.
• Maintain electronic and physical files; oversee archiving; utilise LEAP and Smokeball to support office workflows.
• Greet visiting clients; manage incoming calls; handle outgoing mail; maintain a well-organised office.

Skills

Organisational skills

Attention to detail

Discretion with sensitive files

Proactive attitude

Education

Administrative experience in professional services

Tools

LEAP

Xero

Excel

Smokeball

Job description

Office Administrator

About the Firm

My client is an established local legal practice based in Adelaide's southern suburbs, dedicated to providing accessible and high-quality guidance to their community. Assisting clients across family law, wills and estates, personal injury, and criminal law, their team takes pride in transparent communication and personalised service.

About the Role

I'm seeking a reliable, proactive, and versatile Office Administrator to support a small team of solicitors in the southern suburbs. Working Monday to Friday, 8:30 AM - 5:00 PM, this hands-on position plays a central role in keeping day-to-day operations running smoothly through a mix of legal administration, practice management, and office support.

Key Responsibilities

• Administrative & Document Support: Draft and format correspondence from audio dictation, large volumes of document management and word processing.
• Accounts & Data: Handle AP/AR processing using Xero and manage data entry in Excel.
• Practice & File Management: Maintain electronic and physical files, oversee archiving, and utilise LEAP and Smokeball software to support office workflows.
• Front Desk & Operations: Greet visiting clients, manage incoming telephone calls, handle outgoing mail, and ensure the general office environment remains organised.

Key Requirements

• Previous administrative experience within a small legal practice or professional services setting.
• Proficient with LEAP , Xero , and Excel (Smokeball experience is advantageous).
• Strong organisation skills, high attention to detail, and sound discretion with sensitive files.
• A practical, proactive approach and willingness to take ownership of administrative tasks.

We actively encourage applications from any background.