Office & Inventory Support Assistant

Sevens WA Pty Ltd; Perth; On-site; AUD 40,000 - 55,000; Full time

Job summary

Sevens WA Pty Ltd is seeking a junior Office & Inventory Support Assistant in Perth to assist with inventory records, office administration and day-to-day operations. You will help organize stock, maintain databases, advertise surplus items online and support property-related administration.

The role emphasizes practical, hands-on inventory coordination, file management, and collaboration with the team to ensure smooth office operations across company properties.

Qualifications

• Attention to detail and good organizational skills.
• Friendly, proactive and reliable team support.
• Willingness to learn Property Tree and inventory systems.

Responsibilities

• Keep HQ storeroom organized and inventories accurate.
• Answer calls, greet visitors, and provide basic admin support.
• Label, catalogue and photograph items for sale and advertise on approved platforms.
• Coordinate item viewings, sales, and collections.
• Support tenant and property administration tasks as required.

Skills

Inventory management

Office administration

Communication skills

Data entry

Tools

Property Tree

Facebook Marketplace

Gumtree

Job description

The Office & Inventory Support Assistant is a junior, hands-on role responsible for supporting inventory management, general office administration, office organization and upkeep, and day-to-day operational needs of the Perth team.

A key focus of the position is inventory management and coordination, including organizing company items, maintaining accurate inventory records, and assisting with the advertising and sale of surplus company furniture, equipment and other items.

Key responsibilities

1. Office & Inventory Support

• Keep the HQ storeroom organized, tidy and accessible.
• Maintain accurate inventory records and databases of company items.
• Label, sort, catalogue and organize stock, furniture, equipment and stored items.
• Monitor office supplies, including drinking water, tissues, refreshments and stationery.
• Replenish office supplies when required.
• Assist with receiving, checking and putting away deliveries.
• Maintain organized and presentable storage areas.
• Identify items requiring replenishment, maintenance, removal or further attention.

2. General Office Administration

• Answer incoming calls and take accurate messages.
• Greet and assist visitors in a friendly and professional manner.
• Assist with scanning, printing, filing, photocopying and basic data entry.
• Provide basic administrative support to team members.
• Assist with general office coordination and day-to-day operational tasks.
• Carry out reasonable ad hoc duties as assigned by the team.

3. Office Upkeep & Presentation

• Help maintain a clean, tidy and presentable working environment
• Keep the office, common areas and shared workspaces clean and organized.
• Water and maintain office plants, including repotting when required.
• Ensure storage areas and shared spaces remain organized, safe and presentable.
• Create and maintain a database of company items available for sale.
• Catalogue surplus furniture, equipment and other company items.
• Photograph items and prepare information for advertisements.
• Create and publish advertisements on Facebook Marketplace, Gumtree and other approved platforms.
• Respond to routine buyer enquiries using approved information, pricing and communication guidelines.
• Coordinate viewing and collection appointments as directed.
• Travel to designated company properties to assist with item inspections, viewings and collections.
• Meet prospective purchasers where required and authorized.
• Update inventory records to reflect item availability, reservations, sales and collections.
• Assist with coordinating the sale, collection and removal of items.
• Liaise with the Project Manager regarding property access, approved pricing, item availability and sales arrangements.
• Escalate negotiations, pricing requests, complaints and other matters requiring management approval.

5. Basic Property & Tenant Administration

• Provide basic administrative support for tenant and property-related matters.
• Assist with updating tenant contact details and property records in Property Tree.
• Assist with routine tenant enquiries as directed.
• Prepare, organize and file tenant correspondence and related documentation.
• Maintain accurate and up-to-date administrative records.
• Refer complex tenant enquiries, complaints, maintenance issues and matters requiring decisions to the appropriate team member.
• Carry out other basic property administration duties as assigned.

Requirements

Personal Attributes & Communication

• Friendly, approachable and comfortable communicating with people.
• Good interpersonal and communication skills, with a professional manner when dealing with visitors, tenants, contractors and prospective purchase
• Reliable, trustworthy and responsible when working in the office and at company properties.
• Positive, flexible and willing to assist the team with a broad range of duties.

Organization & Administration

• Good organizational skills and attention to detail.
• Basic computer skills and the ability to maintain accurate records and complete administrative tasks.
• Ability to follow instructions, complete tasks accurately and ask questions when clarification is needed.
• Willingness to learn Property Tree, inventory databases and other company systems as required.
• Ability to work independently once instructions and expectations have been clearly explained.

Inventory & Practical Support

• Comfortable using Facebook Marketplace, Gumtree and similar online platforms to assist with advertising and selling company items.
• Willing to undertake inventory management and coordination as a core responsibility of the position.
• Comfortable performing practical, hands-on duties, including organizing stock, maintaining storage areas and assisting with the handling and collection of company items.
• Willing to undertake a varied range of junior office administration, inventory, office upkeep and general support duties.

Driving & Mobility

• Be willing and able to drive between the HQ and designated company properties as required.
• Be comfortable undertaking local errands, deliveries, inspections and other out-of-office tasks.
• Be willing to travel locally to support inventory inspections, buyer viewings and item collections.