Office & Facilities Coordinator (Immediate Start)

People2People Au Sf; Brisbane; On-site; AUD 50,000 - 60,000; Full time

Job summary

People2People is partnering with a well-established global organisation to recruit an Office Administrator to support business operations and reception. This hands-on role involves coordinating day-to-day admin tasks, managing meeting rooms, and assisting across teams to ensure a professional, welcoming workplace.

You will be the first point of contact for visitors, handle general enquiries, maintain records, coordinate supplies, and contribute to office improvements while delivering a high

Qualifications

• Previous experience in Office Administrator, Office Coordinator, Receptionist or similar role.
• Exceptional organisational skills and the ability to effectively manage multiple priorities.
• A proactive approach and confidence working independently.
• Strong computer skills and the ability to quickly learn new systems.
• Excellent attention to detail and a commitment to accuracy.
• Strong communication skills with the ability to build relationships across all levels of a business.
• Sound problem-solving abilities and a willingness to take initiative.
• A professional and friendly manner with a strong customer service focus.
• A team-oriented mindset and collaborative approach.

Responsibilities

• Managing the day-to-day administration and coordination of the office environment
• Acting as the first point of contact for visitors, clients and contractors, ensuring a professional and welcoming experience
• Coordinating meeting room bookings, preparing meeting spaces and welcoming guests onsite
• Coordinating office supplies, equipment purchases and purchase order requirements
• Providing administrative support across the business, including correspondence and general enquiries
• Maintaining business data and records
• Coordinating office facilities, building maintenance, cleaning services and workplace requirements
• Coordinating company assets including fleet vehicles, mobile devices, uniforms and office equipment
• Building and maintaining strong relationships with suppliers, contractors and external service providers
• Preparing internal communications and company updates
• Organising staff events, engagement activities and initiatives that contribute to a positive workplace culture

Skills

Office administration

Organisational skills

Independent work

Computer skills

Attention to detail

Communication skills

Problem solving

Customer service

Teamwork

Job description

People2People is partnering with a well-established global organisation to recruit an Office Administrator to support business operations and reception. This hands-on role involves coordinating day-to-day admin tasks, managing meeting rooms, and assisting across teams to ensure a professional, welcoming workplace.

You will be the first point of contact for visitors, handle general enquiries, maintain records, coordinate supplies, and contribute to office improvements while delivering a high