Front Desk & Office Operations Specialist

Infrastructure People; City of Melbourne; On-site; AUD 52,000 - 68,000; Full time

Job summary

Infrastructure People has partnered with a leading Melbourne CBD employer to recruit a friendly, organised Receptionist / Office Administrator for their corporate office. You will welcome visitors, manage phones and mail, coordinate meeting rooms and keep the office running smoothly on a day-to-day basis.

In this on-site role, you will support teams across the business, assist with new starter setup, IT requests, and general admin tasks while upholding a professional and welcoming workplace

Qualifications

• Experience in a Receptionist/Office Administrator role in a busy corporate office.
• Warm, professional and approachable manner with excellent customer service.
• Clear and confident communication skills.
• Strong organisational and time management skills.
• Attention to detail and accuracy.
• Proficiency in Microsoft Office including Outlook, Word, Excel and PowerPoint; SharePoint is a plus.
• Proactive problem-solving attitude.
• Reliable team player.
• Interest in creating a welcoming and well-run workplace.

Responsibilities

• Manage front desk, greet visitors, sign in guests.
• Answer and direct phone calls; manage general inbox.
• Handle incoming/outgoing mail, couriers and deliveries.
• Manage meeting room bookings and set up rooms for meetings.
• Keep reception, kitchen and common areas tidy and stocked.
• Order and maintain office supplies and kitchen consumables.
• Coordinate company vehicle bookings and liaise with building management.
• Set up new starters and departing staff, including IT needs.
• Assist with day-to-day IT issues and log requests with IT provider.
• Support workplace health, safety and security tasks.
• Provide general administrative support including data entry and filing.
• Organise team lunches, events and activities.

Skills

Front desk

Customer service

Microsoft Office

Communication skills

Tools

Outlook

Excel

PowerPoint

SharePoint

Job description

Infrastructure People has partnered with a leading Melbourne CBD employer to recruit a friendly, organised Receptionist / Office Administrator for their corporate office. You will welcome visitors, manage phones and mail, coordinate meeting rooms and keep the office running smoothly on a day-to-day basis.

In this on-site role, you will support teams across the business, assist with new starter setup, IT requests, and general admin tasks while upholding a professional and welcoming workplace