Administration and Events Assistant

Business NSW; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Business Sydney is seeking a highly organised Events & Administration Assistant to support the delivery of our busy corporate events program. The role focuses on end-to-end event administration, registrations, guest communications, Canva content, run sheets, venue setup and onsite delivery.

This office-based position may offer occasional work-from-home flexibility and requires attendance for planning and event execution across Greater Sydney, with some travel.

Qualifications

• Experience in events, administration, hospitality or similar coordination role.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate event registrations, guest lists, seating plans and attendee communications.
• Prepare event documentation including run sheets, name badges, place cards and materials.
• Provide administrative support across Business Sydney's events program.
• Assist with venue setup, AV coordination, branding and event logistics.
• Welcome members and guests and support onsite event operations.
• Maintain databases, distribution lists and CRM data accuracy.
• Assist with Canva collateral, newsletters and website updates.
• Support committee administration including agendas and minutes.

Skills

Event coordination

Administration

Attention to detail

Stakeholder communication

Canva

CRM systems

Microsoft Office

Tools

Microsoft Office

Canva

CRM systems

Eventbrite

Humanitix

Mailchimp

Job description

Business Sydney is seeking a highly organised and proactive Events & Administration Assistant to support the delivery of our busy corporate events program.

This is a hands‑on role with a strong focus on administration, event coordination and onsite event delivery. You'll support the end‑to‑end administration of events, manage registrations and guest communications, website and socials content creation (canva), prepare event materials e.g run sheets, assist with venue setup, and help ensure our events are delivered to the highest standard.

Due to nature of event delivery, this role is primarily office based with regular attendance required to support event planning. Flexibility to work from home may be available where operational requirements permit

Flexibility is essential as working hours may vary between 6:00am and 8:30pm depending on event schedules.

Some travel across Greater Sydney may be required. However most events take place in the Sydney CBD.

Key Responsibilities

• Coordinate event registrations, guest lists, seating plans and attendee communications.
• Prepare event documentation including run sheets, name badges, place cards and event materials.
• Provide administrative support across Business Sydney's events program.
• Assist with venue setup, AV coordination, branding and event logistics.
• Welcome members and guests and support onsite event operations.
• Maintain databases, distribution lists and CRM data accuracy.
• Assist with Canva collateral, newsletters and website updates.
• Support committee administration, including agendas, meeting papers and minutes.

About You

• Experience in events, administration, hospitality or a similar coordination role.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Confident working with senior stakeholders, members and external partners.
• Proficient in Microsoft Office; experience with Canva, CRM systems, Humanitix/Eventbrite or Mailchimp is advantageous.

This is an excellent opportunity for an experienced administrator or events professional looking to grow their career in a dynamic, member‑focused organisation.

For nearly 200 years, we've stood alongside businesses across New South Wales – evolving with the times, while staying true to our mission: to advocate for the issues that matter most to you. As we continue this journey as Business NSW, our commitment to supporting businesses of every size remains stronger than ever. Through bold advocacy, practical support, and a powerful network, we’re here to help you thrive in a changing world.

For nearly 200 years, we've stood alongside businesses across New South Wales – evolving with the times, while staying true to our mission: to advocate for the issues that matter most to you. As we continue this journey as Business NSW, our commitment to supporting businesses of every size remains stronger than ever. Through bold advocacy, practical support, and a powerful network, we’re here to help you thrive in a changing world.