Office & Dispatch Coordinator

The Ruby Group; Toowoomba Regional; On-site; AUD 50,000 - 60,000; Full time

Job summary

The Ruby Group is seeking a detail‑oriented admin assistant to support daily operations in Toowoomba, Queensland. This role combines office administration, customer service, and light warehousing tasks in a small, friendly team environment.

You will handle phones and emails, process orders, manage stock records and arrange shipments while helping keep the office running smoothly and welcoming to clients and staff alike.

Qualifications

• Reliable, punctual and conscientious.
• Excellent attention to detail and accuracy.
• Able to work independently and manage competing priorities.
• Organised and able to follow established processes.
• Holds a current Australian driver’s licence and can handle light packing duties.

Responsibilities

• Answer phones and emails.
• Assist with routine customer enquiries.
• Process orders and prepare shipments.
• Maintain stock records and perform stocktakes.
• Keep the office and workplace organised and support general operational tasks.

Skills

Reliability & punctuality

Attention to detail

Independence & initiative

Organisation & prioritisation

Clear communication

Process adherence

Team player & helpful

Computer skills

Australian driver's licence

Light physical duties

Job description

The Ruby Group is seeking a detail‑oriented admin assistant to support daily operations in Toowoomba, Queensland. This role combines office administration, customer service, and light warehousing tasks in a small, friendly team environment.

You will handle phones and emails, process orders, manage stock records and arrange shipments while helping keep the office running smoothly and welcoming to clients and staff alike.