HR Coordinator

Civitas Talent; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Civitas Talent is seeking a hands-on HR Co-ordinator in Sydney to be the primary point of contact for HR queries and to keep the People & Culture team running day to day.

You'll manage recruitment, onboarding, payroll support and HR administration across the employee lifecycle in a fast-paced SME setting, with opportunities for process improvements and career growth.

Qualifications

• At least 2 years in an HR admin, co-ordinator or HR support role.
• Solid knowledge of HR admin across the employee lifecycle.
• Experience using an HRIS (Employment Hero is a big plus) and strong Excel and Word skills.
• High attention to detail and discretion with confidential information.
• Good organisation and time management in fast-paced environments.
• Clear, friendly written and verbal communication.
• Experience supporting recruitment and onboarding.
• Some exposure to payroll processes and benefits admin.

Responsibilities

• Recruitment and onboarding: posting job ads, screening applications and booking interviews.
• Running recruitment admin end to end: posting job ads and coordinating interviews.
• Preparing contracts and new starter paperwork.
• Running inductions and ensuring systems are set up on day one.
• Payroll support and benefits administration.
• Maintaining HRIS and employee files accurately.

Skills

HR administration

HR co-ordinator

Excel

Word

Attention to detail

Discretion

Communication

Onboarding

Payroll awareness

Education

Certificate IV, Diploma or Degree in HR, Business or related field

Tools

Employment Hero (HRIS)

Job description

This is a hands-on HR Co-ordinator role based in Sydney. You'll be the first person employees come to with HR questions, and the person who keeps the People & Culture team running day to day.

You'll need to be comfortable with fast pace, and happy to suggest better ways of doing things when you spot them.

You'll report to the HR Manager and work alongside a small, practical People team.

About the company

Our client is a SME business in Sydney. They are growing and operate across key sectors in Australia. This is an engine role style role for the HR and Talent team - you will have the ability to bring your value and get to learn along the way.

Day in the life

• Recruitment and onboarding
• Running recruitment admin from end to end: posting job ads, screening applications and booking interviews
• Doing reference checks and employment verification
• Preparing contracts and new starter paperwork
• Running inductions and making sure new people are set up in the systems on day one
• Employee lifecycle
• Processing promotions, transfers, salary changes and role changes
• Tracking probation reviews to make sure they get done
• Handling exit paperwork, offboarding and exit interviews
• Keeping the HRIS and employee files accurate and up to date
• Payroll support
• Sending payroll accurate details on starters, leavers and changes, on time
• Supporting salary packaging, benefits admin and the annual pay review
• Answering manager questions on leave and attendance
• Compliance and reporting
• Keeping records of employment agreements, policy sign-offs, visas and right to work
• Tracking licences, certifications and mandatory training
• Preparing HR reports and metrics, including turnover, absenteeism and recruitment numbers
• Keeping org charts current and supporting workforce planning data

What you'll bring

• At least 2 years in an HR administration, HR co-ordinator or HR support role
• Solid knowledge of HR admin across the employee lifecycle
• Experience using an HRIS (Employment Hero is a big plus) and strong Excel and Word skills
• High attention to detail, and discretion with confidential information
• Good organisation and time management when things move quickly
• Clear, friendly written and verbal communication
• Experience supporting recruitment and onboarding
• Some exposure to payroll processes and benefits admin
• A Certificate IV, Diploma or Degree in HR, Business or a related field

Nice to have

• Experience in a fast-paced environment
• Comfort using AI tools and technology to speed up admin work

What's on offer

• A broad, hands-on role in a business that is growing fast, with room to grow with it
• Exposure to the full HR function, from recruitment through to reward and reporting
• A small team where your ideas get heard and acted on quickly

Frequently asked questions

Is this a permanent role?

Yes, this is a permanent full-time position.

How much experience do I need?

At least 2 years in an HR admin, co-ordinator or HR support role.

Do I need an HR qualification?

No, although a Certificate IV, Diploma or Degree in HR, Business or a related discipline is preferred