Office Coordinator

Armstrong Ceiling Solutions; Sydney; On-site; AUD 34,000 - 43,000; Part time

Job summary

Armstrong Ceiling Solutions – Smithfield NSW is seeking a part-time Office Administrator to keep the day-to-day running smoothly. We’re looking for someone organised, proactive and friendly to support our team from 9:00 AM to 2:30 PM, Monday to Friday.

You’ll manage travel, meetings, communications and office logistics, greet visitors, coordinate supplies and assist the General Manager as needed, helping the office stay efficient and welcoming.

Qualifications

• Previous experience in office administration or coordination.
• Organised and detail-oriented with the ability to manage multiple tasks.
• Proactive and capable of independent problem solving.

Responsibilities

• Be the Welcome Committee: greet visitors, answer calls, create a professional office environment.
• Coordinate day-to-day administration: supplies, mail, rooms, and general requirements.
• Provide admin support to the General Manager, including calendar and inbox management.
• Arrange travel, flights, accommodations and related logistics.
• Organise conferences, events, and client visits with catering and logistics.
• Support culture initiatives and employee engagement activities.
• Coordinate fleet services, maintenance, and liaise with suppliers.

Skills

Organisation

Microsoft Office

Communication

Initiative

Adaptability

Admin experience

Tools

Outlook

Excel

Word

Job description

Armstrong Ceiling Solutions – Smithfield NSW

We’re about building a fantastic place to work — a place filled with great people, good vibes, and a steady supply of coffee. We’re looking for someone organised, proactive and friendly to help us keep everything running smoothly!

Become the beating heart of our Smithfield office in this part-time role, working Monday to Friday, 9:00 AM – 2:30 PM. You’ll be the go-to person who keeps the office organised, supports our people and makes sure the day-to-day details are taken care of, so our team can focus on doing their best work.

If you love getting things organised, solving problems, helping people and being the person everyone can rely on, we’d love to hear from you.

What your day would look like:

• Be the Welcome Committee: Greet visitors with a smile, answer calls and enquiries, and help create a welcoming and professional office environment.
• Keep the Office Running: Coordinate day-to-day office administration, including supplies, uniforms, mail, couriers, samples, meeting rooms and general office requirements.
• Support the General Manager: Provide additional administrative support to the General Manager, including calendar coordination, inbox management, meeting arrangements and other administrative tasks as required.
• Travel Organising Guru: Coordinate business travel arrangements, including flights, accommodation, and other travel requirements, ensuring our team can travel with ease.
• Conference & Events Coordinator: Help organise conferences, company events, team activities, meetings and client visits, including catering and logistical arrangements.
• Culture Champion: Support our Social Committee and help organise activities and events that bring our team together and contribute to a positive workplace culture.
• Fleet Coordinator: Help keep our company vehicles on track by coordinating servicing, registrations, toll notices and other fleet requirements.
• Fixer of Things: Be a key point of contact for office facilities, equipment and maintenance issues. Liaise with suppliers, contractors and IT to make sure problems are sorted quickly and the office keeps ticking along.
• Process Improver: You’ll enjoy learning new systems and finding better ways of doing things. Whether it’s setting up a new process, improving an existing one or helping the office work more efficiently, you’ll take initiative to make things run smoothly.
• General Administration Superstar: Provide general administrative and ad hoc support across the business, including data entry, record keeping, internal communications and other tasks as required.

What you will bring:

• Organisation: You’re highly organised, detail-oriented and comfortable juggling a variety of tasks and competing priorities.
• Microsoft Office: You’re comfortable and experienced using the Microsoft Office Suite, particularly Outlook, Word and Excel.
• Communication: You have strong written and verbal communication skills and enjoy working with people at all levels of the business.
• Initiative: You’re proactive, resourceful and able to work independently, solve problems and get things done.
• Adaptability: You adapt quickly to learning new systems and enjoy setting up processes that enable the smooth and efficient running of the office.
• Experience: Previous experience in office administration, coordination or a similar support role would be highly regarded.

What’s in it for me?

At Armstrong, we don't offer jobs; we fuel careers and build futures. We believe that a great role should feed your ambition and your well-being.

The Team: Join a supportive national team with hands-on leadership. We win together.

The Growth: Real opportunities to learn, develop and take on new challenges.

The Vibe: Enjoy fun social events, health and wellbeing programs, EAP and a workplace where people genuinely enjoy working together.

If you’re an organised, positive and proactive person who loves making things happen behind the scenes, we’d love to hear from you!