Project Coordinator - Commercial Fit-out | Sydney

Cachet Group; Sydney; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Birthday leave

Wellness leave

Social events

Career growth

Learning & development

Premium projects

Charity volunteering

Supportive team

Job summary

Cachet Group in Sydney is seeking a proactive Project Coordinator to support its Project Delivery team. You will help keep multiple projects running smoothly from start to finish, working closely with Project Managers, designers and consultants.

The role covers planning, procurement, site coordination and administration, offering exposure to the full project lifecycle while maintaining Cachet’s high standards for quality, safety, and client experience.

Qualifications

• 2+ years' experience in commercial fit-out project management.
• Strong written and verbal communication skills.
• Excellent organisation and time management.
• High attention to detail and accuracy.
• Confidence working with multiple stakeholders.
• Professional, tactful and discreet approach.
• Ability to work independently within clear boundaries.
• Flexible, can-do attitude in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Coordinate schedules, maintain project budgets and cost plans, prepare meeting minutes, manage documentation and provide administrative support to keep projects on track.
• Complete cost estimates and schedules of rates for tenders and RFPs, liaise with suppliers and subcontractors for quotes, assist with vendor negotiations and approvals.
• Maintain organized project filing, support EH&S documentation, attend site visits, and ensure documentation throughout the project lifecycle.
• Contribute to business development presentations and marketing materials while supporting the delivery team.

Skills

Project management

Stakeholder comms

MS Office

Job description

At Cachet Group, we deliver thoughtful, high-quality spaces across workplace and commercial assets. As our Sydney pipeline continues to grow, we’re looking for a Project Coordinator to support our Project Delivery team and help keep projects running smoothly from start to finish.

This is an ideal role for someone who is organised, detail-driven and eager to build a career in construction project delivery - working closely with experienced Project Managers, designers and consultants.

The Role

As Project Coordinator, you’ll provide responsive, hands-on support across multiple projects, helping ensure delivery milestones are met while maintaining Cachet’s high standards for quality, safety and client experience.

You’ll be involved across planning, procurement, site coordination and administration — gaining exposure to the full project lifecycle while playing a critical role in keeping teams aligned and informed.

What You’ll Be Doing

Project & Administrative Support

• Project Coordination & Delivery: Support Project Managers by coordinating schedules, maintaining project budgets and cost plans, preparing meeting minutes, managing documentation, and providing administrative support to keep projects running smoothly from start to finish.
• Cost Management & Procurement: Complete quantity take-offs, prepare cost estimates and schedules of rates for tenders and RFPs, compile and present accurate cost information, liaise with suppliers and subcontractors for quotes and samples, and assist with vendor negotiations, purchase orders, invoices, and approvals.
• Site, Compliance & Documentation: Maintain organized project filing systems, support project-specific EH&S documentation, attend site visits when required, and ensure accurate documentation and coordination throughout the project lifecycle.
• Business Support & Team Collaboration: Contribute to business development presentations and marketing materials while providing proactive, ad-hoc support across the delivery team to ensure efficient operations and successful project outcomes.

About You

You’re proactive, organised and enjoy being part of a collaborative team. You take pride in accuracy, communication and follow-through.

You’ll bring:

• 2+ years' experience in commercial fit-out project management.
• Strong written and verbal communication skills
• Excellent organisation and time management
• High attention to detail and accuracy
• Confidence working with multiple stakeholders
• A professional, tactful and discreet approach
• Ability to work independently within clear boundaries
• A flexible, “can-do” attitude in a fast-paced environment
• Confidence using Microsoft Office (Excel, Word, PowerPoint)

Why Join Cachet

At Cachet Group, we believe space matters. When you join us, you’ll be part of a culture built on integrity, teamwork and excellence, supported by a collaborative network across Australia and New Zealand.

• Additional birthday and wellness leave!
• Vibrant social culture with regular events, lunches and celebrations, our wellness & social committee plans lots of fun activities across the year
• Career growth opportunities in a fast-growing, design-driven business
• Learning & development opportunities - regular seminars & courses for our teams to continue to be at the forefront of design in Australia & NZ.
• Work on premium commercial fit-out projects with leading clients
• Charity and volunteering opportunities to make a positive impact
• Supportive project management framework and a values-driven team

Please note: Applicants must have the right to work in Australia or New Zealand.