Office Coordinator

Calidus Group; Brisbane; On-site; AUD 60,000 - 76,000; Full time

Job summary

Calidus Group is seeking an Office Coordinator to support its Brisbane team as it grows. You will be central to the office, keeping things organised and assisting the CEO and wider team with meetings, travel and events.

Based in Brisbane CBD, this role offers variety and scope to develop processes and learn new systems while contributing to sales launches and office operations.

Qualifications

• Some experience in office administration, coordination or executive support.
• Strong organisational skills and the ability to manage changing priorities.
• Confidence using office software and learning new systems.
• Professional, approachable manner and strong communication skills.
• Initiative, attention to detail and discretion handling confidential information.
• Experience in property or construction welcome, but not essential.

Responsibilities

• Coordinate day-to-day office administration and provide support to the CEO and wider team.
• Organise meetings, travel, interviews and office activities between Brisbane and Sydney.
• Help establish routines and processes as the team grows into a larger office.
• Support invoice processing and expense administration.
• Assist with recruitment activities and interview scheduling.
• Provide administrative support at sales offices when required.
• Learn new tools and help improve office processes.

Skills

Office administration

Executive support

Organisational skills

Communication

Attention to detail

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

The opportunity A residential property developer is seeking an Office Coordinator to support its growing Brisbane team as the business enters its next phase of growth.

This is an opportunity to become a central part of the office, helping keep things organised and supporting the people delivering the business’s residential projects.

If you enjoy variety, take pride in being dependable and like finding ways to make everyone’s day run more smoothly, this role offers plenty of scope to contribute.

The role

Reporting to the HR lead, you’ll coordinate day-to-day office administration and provide support to the CEO and wider team.

You’ll work closely with colleagues in Brisbane and Sydney, helping organise meetings, travel, interviews and office activities.

As the team grows and moves into a larger office, you’ll also help establish routines and processes that keep the workplace running smoothly.

Your responsibilities will include:

• Office coordination: Organise supplies, liaise with service providers and help maintain a welcoming, well-run workplace.
• Executive support: Assist the CEO and senior team with meeting arrangements, scheduling and general administration.
• Travel and events: Coordinate travel, accommodation, conferences and team activities.
• Finance administration: Support invoice processing, expense administration and associated record keeping.
• Recruitment support: Work with the HR lead to arrange interviews and provide local support for recruitment activities.
• Project and launch support: Assist with the organisation of sales launches and provide administrative support at sales offices when required.
• Systems and improvements: Learn new tools, help improve office processes and support colleagues with technology as needed.

About you

You’re organised, proactive and comfortable turning your attention to whatever needs doing. You enjoy helping others, communicate clearly and follow through on the details.

You’ll bring:

• Some experience in office administration, coordination or executive support
• Strong organisational skills and the ability to manage changing priorities
• Confidence using office software and learning new systems
• A professional, approachable manner and strong communication skills
• Initiative, attention to detail and a practical approach to solving problems
• The discretion to handle confidential business and employee information

Experience in property or construction is welcome, but not essential. Your attitude, adaptability and willingness to learn will be key.

Why consider this role?

• Join a growing team and help shape how the office operates
• Work closely with the CEO and gain exposure to different parts of the business
• Enjoy a varied role across administration, events, travel and recruitment support
• Develop your skills and take on broader responsibilities as the business grows

The role is based in Brisbane CBD and is primarily office based, with occasional flexibility when needed.

Additional information

• Help establish and organise the office of a growing property developer
• Support the CEO and wider team across administration, travel and events
• Enjoy a varied role with scope to learn and take on new responsibilities