School Administration Officer

Our Lady of Mt Carmel Primary Wentworthville; Sydney; On-site; AUD 38,000 - 48,000; Part time

Benefits offered by this job

Salary packaging

Fitness Passport

Flexible work arrangements

Growth opportunities

Cultural leave

Modern facilities

Job summary

Our Lady of Mt Carmel Primary Wentworthville in Wentworthville, NSW is seeking a friendly Front Office Administration Officer for a permanent part-time role (2 days per week). You will provide a welcoming reception, support enrolments, assist with student services and attendance, help with sick bay duties and carry out general administrative tasks with confidentiality.

The successful candidate will have strong organisational and communication skills, willingness to learn school admin systems,

Qualifications

• Strong administrative capabilities with accuracy and attention to detail.
• Excellent written and verbal communication; friendly and professional.
• Ability to prioritise tasks and manage competing priorities in a busy school office.
• Willingness to learn school administration systems and processes.

Responsibilities

• Provide welcoming reception service for telephone, email and face-to-face inquiries.
• Support enrolment processes, including enquiries, applications and documentation.
• Manage day-to-day student services and communications with families and staff.
• Maintain attendance records, follow up absences and support sign-in/sign-out.
• Assist sick bay operations and maintain related records.
• Prepare correspondence, maintain databases/files, and perform general admin duties.

Skills

Strong administrative skills

Excellent communication

Organisational skills

Tools

Microsoft Office

Job description

Our Lady of Mt Carmel Primary Wentworthville – Wentworthville NSW

1d ago , from Catholic Education Diocese of Parramatta

Our Lady of Mt Carmel, Wentworthville is seeking a welcoming, organised and adaptable Front Office Administration Officer to join our school community. This is a permanent part-time 2 day a week position

Our Lady of Mount Carmel is proud to be part of Catholic Schools Parramatta Diocese's system of 80 Catholic primary and secondary schools operating across Western Sydney and the Blue Mountains providing more than 46,000 students with a high-quality, low fee Catholic education.

Why Work for Catholic Schools Parramatta Diocese (CSPD)

There are so many great things that Catholic Schools Parramatta Diocese has to offer! As a valued employee, you can benefit from up to 25% off school fees for your children enrolled in our schools. But that's not all, we offer:

Salary packaging for eligible employees

Fitness Passport (discounted gym membership and more)

Flexible work arrangements for eligible employees

Extensive growth and development opportunities

Cultural leave for Aboriginal & Torres Strait Islander employees

State-of-the-art facilities

Key Responsibilities

As a Front Office Administration Officer, you will:

Provide a welcoming and professional reception service, responding to telephone, email and face-to-face enquiries.

Support enrolment processes, including enquiries, applications, documentation and maintenance of student records.

Provide day-to-day student services, assisting students with enquiries and communicating with families and staff.

Maintain accurate attendance records, follow up absences and support student sign-in and sign-out procedures.

Support sick bay operations, including providing first aid within the scope of your training, maintaining records and contacting parents or carers as required.

Prepare correspondence, maintain databases and files, and undertake general administrative duties.

Handle personal and sensitive information with confidentiality and discretion.

Work collaboratively across all front office functions, providing coverage and support as required.

Follow College and CSPD policies, procedures and child safeguarding requirements.

About You

The successful candidate will demonstrate:

Strong administrative and organisational skills, with a high level of accuracy and attention to detail.

Excellent written and verbal communication skills and a friendly, professional manner.

The ability to prioritise competing tasks, exercise initiative and meet deadlines in a busy school environment.

Confidence using office software and databases, with a willingness to learn school administration systems.

The ability to work collaboratively and flexibly across a range of front office responsibilities.

A caring and respectful approach when supporting students and engaging with families, staff and visitors.

Sound judgement and discretion when handling confidential information.

A current first aid qualification, or willingness to obtain the training required for sick bay duties.

A commitment to the Catholic ethos and Marist values of the College.

Previous experience in a school administration environment would be advantageous.

The Organisation

CSPD is committed to responding to the needs of all students. With over 5,000 employees located across 80 primary and secondary schools and office communities, our aim is to transform learning and unlock the full potential of each of our 43,500 students while enriching the professional lives of staff.

Child Safeguarding Statement

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment, including holding a cleared NSW Working with Children Check (WWCC) and compliance with CSPDs Safeguarding Procedures and Code of Conduct When Working With Children and Students. For more information regarding WWCCs, click here.

Diversity Statement

CSPD strongly encourages applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds.