Office Coordinator

Mills Oakley; Brisbane; Sur place; AUD 55 000 - 70 000; Plein temps

Avantages offerts par ce poste

Discounted health insurance

Employee Assistance Program

Gym/fitness discounts

Referral bonus

Résumé du poste

Mills Oakley in Brisbane is seeking an Office Coordinator to join our Administration team on a full-time basis. You will support daily operations, set up desks for new starters, manage mail, filing, and events, and liaise with building management.

The ideal candidate has 1–2 years in an administrative role, exceptional customer service, and strong time management and communication skills. You will work in a fast-paced, collaborative environment that values accuracy and initiative.

Qualifications

• 1–2 years’ experience in an administrative role.
• Strong client-service focus with excellent time management and communication skills.
• Demonstrates initiative, reliability and ability to meet deadlines.
• keen eye for detail in a fast-paced environment.

Responsabilités

• This role supports daily administration and office operations.
• Induction of new starters and setup of desks and access passes.
• Coordinate with building management, service providers and mail handling.
• Manage archiving, filing, records and stock for stationery.

Connaissances

Client service

Time management

Communication

Task prioritisation

Attention to detail

Description du poste

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

An exciting opportunity has arisen for an Office Coordinator to join our Brisbane Administration team on a full-time basis. Reporting into the Office Manager, your main responsibilities will include but not limited to:

• Induction of new starters including manage building access passes
  
• Setting up desks for new starters and arranging office moves
  
• Coordinate and liaise with stakeholders such as building management and service providers
  
• Manage incoming and outgoing mail (internal, external & national)
  
• Data entry including reconciling invoices, special mail requests (Australia Post and Couriers)
  
• Archiving, both physical and electronic files
  
• Handling confidential client documents and files
  
• Working with spreadsheets and maintaining records
  
• Overseeing stock control for stationery and kitchen supplies
  
• Court filing and safe custody when required
  
• Coordinate office events (office, client and social committee)
  
• Setting up boardrooms for meetings and events
  
• Reception coverage

Who We Are Looking For

The ideal candidate will have between 1-2 years’ experience in a similar administrative role. You will have a strong client-service focus with excellent time management and communication skills. You will demonstrate expertise in prioritising tasks and displaying initiative. The successful candidate will have good attention to detail and a proven history of meeting deadlines.

This is a great opportunity for someone looking to further their career a corporate administration role and be part of a cohesive and fast-paced team environment.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Competitive referral bonus; and
• Other amazing perks!