Office-Based Operations & Business Support Specialist

TwoScots Recruitment; Melbourne; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

On-site parking

Office-based role

Mon-Fri, 5 days in the office

Melbourne operation exposure

Ownership of the role

Job summary

TwoScots Recruitment in Keysborough is seeking an Operations & Business Support Coordinator to join a technical services team. This full-time, office-based role supports day-to-day operations in Melbourne, coordinating jobs and technician schedules, preparing client reports, and assisting with invoices and procurement.

You will liaise with clients, suppliers and internal teams, maintain accurate job records, manage office facilities, and provide general admin support to the Melbourne office.

Qualifications

• 2+ years' experience in administration, operations, service coordination or business support.
• Exposure to scheduling or job coordination is desirable.
• Strong computer skills with Outlook, Word and Excel; excellent organisation.

Responsibilities

• Coordinate jobs, schedules and outstanding actions for the Melbourne office.
• Assist with quotations and client documentation; prepare and format reports.
• Liaise with clients, suppliers, technicians and internal teams; process purchase orders.
• Provide backup invoicing support and maintain accurate job records and documentation.
• Coordinate office supplies, facilities and travel arrangements as needed.
• Respond to client enquiries and provide general admin support to the team.

Skills

Administration

Operations coordination

Scheduling

Outlook

Excel

Communication

Invoice processing

Tools

Word

Excel

Job description

TwoScots Recruitment in Keysborough is seeking an Operations & Business Support Coordinator to join a technical services team. This full-time, office-based role supports day-to-day operations in Melbourne, coordinating jobs and technician schedules, preparing client reports, and assisting with invoices and procurement.

You will liaise with clients, suppliers and internal teams, maintain accurate job records, manage office facilities, and provide general admin support to the Melbourne office.