Office Assistant (Part Time)

Binyan Studios; Sydney; On-site; AUD 39,000 - 50,000; Part time

Job summary

Binyan Studios is seeking an Office Assistant for our Sydney office on a fixed part-time schedule (Monday, Wednesday, Friday; up to 21 hours per week).The role focuses on keeping the office efficient, welcoming, and well-supported for staff and visitors. Proficiency with Google Suite and strong communication are essential.

You will handle reception tasks, coordinate supplies, manage travel arrangements, and support senior staff during reviews and events, contributing to a collaborative studio

Qualifications

• 1+ years in administrative/office assistant roles.
• Proficient with Google Suite (Docs, Sheets, Slides, Drive).
• Excellent verbal and written communication; highly organized with attention to detail.

Responsibilities

• Keep the office tidy and running smoothly on a day-to-day basis.
• Answer phones and route messages.
• Order and maintain office supplies; manage mail and couriers.

Skills

Friendly personality

Administrative experience

Google Suite

Under pressure

Organised & detail-oriented

Strong communication

Independent & proactive

Multitasking

Team collaboration

Social media awareness

Design tools (Canva/Adobe)

Job description

The Office Assistant plays a vital role in ensuring the Sydney office operates seamlessly, efficiently, and effectively. Serving as the core hub and central heartbeat of the studio, this position is essential to fostering a warm, collaborative, supportive, and caring environment for all staff members, visitors, and key stakeholders.

This is a fully in-office role, based on a fixed part time schedule of Monday, Wednesday, and Friday (up to 21 hours per week).

SKILLS REQUIRED

• A vibrant, welcoming personality and positive attitude
• Minimum of 1+ years' experience in an administrative, EA or an office assistant role
• Proficient in the use of Google Suite - Docs, Sheets, Slides, Google Drive
• Ability to manage well under pressure.
• Efficient, hard-working, proactive and self-motivated
• Have outstanding verbal and written communication skills
• Be highly organised with a strong attention to detail and an interest in processes, systems and planning
• Have the ability to work in a fast paced environment and possess a flexible 'can do' attitude
• Be able to take direction as well as the capacity to operate independently using initiative and self-direction to produce high quality work
• Ability to multitask, switch from project to project and prioritise effectively
• Committed and reliable team member
• A creative mind with an ability to suggest improvements
• Knowledge of social media platforms such as Facebook, LinkedIn, Instagram, and other relevant platforms a plus
• Design skills desirable – Canva, Adobe Creative Suite (Photoshop and InDesign)

MAIN DUTIES

• Ensure the office is tidy, clean, organised and runs smoothly on a day-to-day basis
• Answer the phone and transfer messages accordingly
• Order and maintain office, kitchen and equipment supplies
• Manage mail and book couriers
• Meet and greet clients as they arrive for meetings
• Organise and book staff travel - domestic and international, maintaining accurate records for all trips
• Maintain office expenditure spreadsheets and manage the studio budget
• Organise office events and team socials
• Assist with the onboarding process of all new staff to the Sydney office including organisation of induction schedules
• Prepare all documentation & provide administrative support to senior management during Annual Reviews
• Maintain and review Sydney office Work Health & Safety
• Coordinate with the IT department on operational needs of the office
• Manage relationships with vendors, service providers and building landlord, ensuring that all external invoices are checked and processed with accounts in a timely manner
• Responsible for developing and maintaining Sydney office policies by setting up procedures and standards to guide the operation of the office
• Process gym & wellness benefit submissions for the Sydney team
• Update Annual Leave calendar with all approved annual leave and sick leave days for Sydney based team members
• Update production scheduling system with all leave for Sydney based production team members
• Track, follow up and report on timesheets for all Sydney based production team members for Director of Production and Heads of Operations for Film and DX departments
• Provide administrative support to senior stakeholders with other projects across the business as required

AND FOR YOU........

You will be part of a diverse and dynamicworkplace, with a relaxed professional approach. We work hard, but we know how to wind down too - whether it's catching up over a coffee, a mid-afternoon game of pool or Mario Kart or heading out for lunch on a Friday with the team. We're more than just colleagues, we're a team that not only enjoys working but socialising together.