Office Assistant - Financial Services

Mutual Trust; Adelaide; Hybrid; AUD 26,000 - 38,000; Part time

Benefits offered by this job

Employer of Choice for Gender Equality

Euromoney 2026 award for Family Office

Professional training and development

Health and well-being allowance

Employee assistance program

Annual performance payment

Community/volunteer days

Recognition program

Staff entertainment

Job summary

Mutual Trust, based in Adelaide, is seeking a part-time, office-based administrator to keep the office running smoothly. You will prepare client documents, coordinate meetings and catering, manage supplies, and provide reception coverage as needed.

The role offers flexible hours across four full days or reduced hours over five days. Ideal candidates are organized, dependable, and proactive with experience in office administration and a professional client-service environment.

Qualifications

• Experience in office administration or reception
• Experience in a corporate, professional or client-service environment
• Excellent organization and attention to detail
• A professional, approachable communication style

Responsibilities

• Keep day-to-day office administration running smoothly
• Provide reception and front-of-house coverage as required
• Prepare, print, bind, scan and collate client documents
• Set up meeting rooms and coordinate catering
• Manage office supplies, mail, couriers and local errands
• Pitch in with overflow administration and changing office priorities

Skills

Office admin

Corporate environment

Attention to detail

Communication

Initiative

MS Office

Tools

Outlook

Word

Excel

Teams

Job description

The Opportunity

Love being part of a professional office, keeping things moving and making the day run smoothly for everyone around you?

This is a varied, hands-on role at the heart of our Adelaide office. You'll prepare client documents, coordinate meeting rooms and catering, manage supplies, mail and errands, and provide reception coverage when needed.

We're looking for someone who takes pride in being organised, dependable and one step ahead - someone who enjoys taking ownership, being trusted and making a visible contribution every day.

This is a permanent part-time, office-based role, working either four full days per week or reduced hours across five days.

What You'll Do

• Keep day-to-day office administration running smoothly
• Provide reception and front-of-house coverage as required
• Prepare, print, bind, scan and collate client documents
• Set up meeting rooms and coordinate catering
• Manage office supplies, mail, couriers and local errands
• Pitch in with overflow administration and changing office priorities

About You

You're polished, proactive and dependable. You notice the details, follow things through and take pride in making an office run well.

You'll ideally bring:

• Experience in office administration, reception or workplace support
• Experience in a corporate, professional or client-service environment
• Excellent organisation and attention to detail
• A professional, approachable communication style
• Initiative, sound judgement and the ability to see what needs doing
• Confidence using Outlook, Word, Excel and Teams
• A willingness to roll up your sleeves and help wherever needed

Culture & Benefits

Joining Mutual Trust offers you the opportunity to enjoy:

• Inclusive and equitable culture - proudly recognised as an Employer of Choice for Gender Equality (Workplace Gender Equality Agency).
• Award winning industry leadership - winner of the Euromoney Private Banking Awards 2026 - Australia's Best for Family Office Services.
• Professional training and development for staff of all levels.
• Yearly health and well-being allowance and ongoing activities.
• Employee assistance program that offers free counselling and support for you and your family.
• Annual performance payment (based on your performance and Firm-wide results).
• Paid community/volunteer days and an award-winning staff giving program.
• Reward and Recognition program.
• Ongoing staff entertainment.

About Us

Mutual Trust is a Multi-Family Office which provides integrated wealth services to some of Australia's most successful families, family businesses, trustees, not-for-profits and individuals. Our purpose is to help families achieve what matters most.

About Our Team

Mutual Trust has over 250 staff, located across our offices in Melbourne, Sydney, Brisbane, Perth and Adelaide. Our team enjoys a fun and engaging culture. We have diverse roles and opportunities across, agri-business, family office advisory, wealth management, accounting, tax, trustee and philanthropy competencies, supported by a broad corporate team of legal, financial, marketing and P&C professionals.

Only applicants with permanent residency or without visa restrictions will be considered.