Office & Project Coordinator — Flexible & Growth‑Oriented

ISGroup; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Income protection insurance

Annual private health insurance rebate

Annual sporting rebate

Purchased leave

Novated leasing

Discounts on gym memberships

Job summary

ISGroup’s Land Surveys division seeks an Office & Project Coordinator to become the backbone of our office operations and project delivery. Working with State Managers and Project Managers, you will ensure processes run smoothly, maintain documentation, coordinate activities, and keep projects on track.

Your reliability and eye for detail will free up senior leaders to focus on strategy and client relationships while you keep everyday operations moving efficiently across Melbourne offices.

Qualifications

• Proven experience in an administrative, operations or project support role, ideally within a construction, engineering, surveying or field-based environment.
• Strong organisational and time-management skills, with the ability to manage multiple tasks, deadlines and priorities simultaneously.
• Excellent written and verbal communication skills, with high attention to detail and accuracy.
• A proactive, hands-on approach to problem-solving, stock management and logistics coordination, with the ability to work independently while supporting a broader team.
• Proficiency in Microsoft Office Suite (especially Excel) and a valid driver's licence.

Responsibilities

• Provide administrative and operational support, including project creation and accurate spreadsheet tracking.
• Manage email, inbox and day-to-day communication with internal team members to support project delivery.
• Maintain adequate stock of PPE and office consumables, reordering proactively to keep field staff site-ready.
• Keep office and storage areas, clean and tidy, and coordinate shipping and freight of equipment between offices and projects.
• Support teams with project letter preparation, maintain the team competency matrix, and demonstrate a commitment to HSEQ policy and procedures.

Skills

Administrative experience

Organisational & time-management

Communication skills

Problem-solving

Driver's licence

Tools

Microsoft Excel

Job description

ISGroup’s Land Surveys division seeks an Office & Project Coordinator to become the backbone of our office operations and project delivery. Working with State Managers and Project Managers, you will ensure processes run smoothly, maintain documentation, coordinate activities, and keep projects on track.

Your reliability and eye for detail will free up senior leaders to focus on strategy and client relationships while you keep everyday operations moving efficiently across Melbourne offices.