Office Administrator/Receptionist - 12 Month Mat Leave Contract

Northrop Consulting Engineers; Sydney; On-site; AUD 60,000 - 70,000; Full time

Job summary

Northrop Consulting Engineers is seeking a capable Office Administrator/Receptionist for our Sydney office on a 12 month fixed-term mat leave contract. You will deliver a polished front-of-house experience, coordinate meetings, and manage multiple phone lines while supporting events and administrative tasks.

The role requires experience in a fast-paced environment, strong communication skills, and a team‑oriented mindset.

Qualifications

• Experience in a fast-paced environment is essential.
• Front of house and facility coordination experience is required.
• Must be capable of working well in a team and learning quickly.
• Excellent verbal and written communication skills are essential.
• Experience with Microsoft Teams or VOIP phone systems is preferred.
• Ability to prioritise work under pressure and meet deadlines.
• Positive, customer-service oriented attitude is required.
• High attention to detail and pride in the workspace.

Responsibilities

• Provide an excellent front of house experience and professional manner.
• Maintain and prepare meeting spaces and coordinate bookings.
• Manage multiple phone lines and relay messages accurately.
• Assist with Northrop Events and general administrative tasks.
• Collaborate with the Business Support team to support people and workspace experience.

Skills

Front of house

Communication skills

Team player

Attention to detail

Phone/VOIP experience

Multitasking

Professional presentation

Tools

Microsoft Teams

Job description

Office Administrator/Receptionist - 12 Month Mat Leave Contract

Our Sydney office requires a high-performing, experienced Receptionist/Office Administrator to join our fast-paced Greater Sydney team. This is an essential role that will be servicing our reception and meeting spaces. If you're someone with a friendly and professional approach that enjoys interactions with staff, clients, visitors, and suppliers, we want to hear from you! Our receptionist/office administrator is someone who will continue to build our reputation as a company that people want to work with. This position is available to start from early November for a period of 12 Months.

Day to day responsibilities include:

• Provide an excellent front of house experience with a friendly, professional manner always
• Maintain our meeting spaces, ensuring bookings are coordinated, they're ready for use and well-presented impressing clients & staff
• Coordinate multiple phone lines, ensuring calls are answered promptly and directed appropriately with messages relayed accurately
• Assist with Northrop Events and administrative tasks as required
• Engage with the Business Support team to support our People and the experience of our workspace

The talent you'll bring:

• Experience working in a similarly paced environment essential
• Front of house and facility coordination experience
• Motivated to working as a team, highly motivated and a fast learner
• Outstanding phone manner and personal presentation with excellent verbal and written communication skills
• Experience using Microsoft Teams, or similar VOIP phone system preferred
• Ability to prioritise work under pressure, meeting competing deadlines
• Positive personality, customer service orientated
• High attention to detail with a pride in our working environment

Why Northrop?

We're employee owned. That means the people working in our business have a genuine stake in its future.

There are no external shareholders or overseas parent company. Decisions are made by people who understand our work, our clients and our people. Our leaders are accessible, and when you have an idea for doing something better, you'll be encouraged to share it.

For more than 50 years, we've built our business around our people, our relationships and the impact our work has on communities.

Today, our multidisciplinary teams work across NSW, ACT, Queensland and Victoria on projects of all sizes, spanning sectors including health, education, residential, commercial, industrial, sport and land development.

Ready?

Northrop is an equal opportunity employer. We actively welcome applications from Aboriginal and Torres Strait Islander peoples, people of all genders, people with disabilities, neurodivergent people, and people from culturally and linguistically diverse backgrounds. If you need any adjustments to participate in our recruitment process, let us know - we'll make it work.