Office Administrator: Part-Time 3 Days Per Week

Leichhardt; Western Australia; On-site; AUD 42,000 - 52,000; Part time

Job summary

Leichhardt is seeking an organised Office Administrator/Receptionist to join the Corporate team in Subiaco on a part-time basis (3 days per week: Monday, Tuesday & Thursday). You will provide front-of-house reception, admin support, and coordinate travel for staff and Board members, ensuring smooth office operations.

The role reports to the Executive Assistant/Office Manager and involves coordinating meetings, maintaining records, and supporting onboarding/offboarding with IT.

Qualifications

• Experience in an office administration or reception role.
• Proficiency with Outlook, Word, Excel, PowerPoint, MS Teams and SharePoint.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Professional, friendly and approachable with a customer service focus.
• Attention to detail and ability to maintain accurate records and documentation.

Responsibilities

• Provide front-of-house reception services, including greeting visitors and handling calls.
• Coordinate travel and accommodation bookings for staff and executives.
• Manage the administration inbox and ensure inquiries are actioned promptly.
• Maintain company records, databases and electronic filing systems.
• Assist with coordinating meetings, trainings and corporate events.
• Raise purchase requisitions and process goods receipts where required.

Skills

Office administration

Customer service

Organisational skills

Professional communication

Autonomy

Attention to detail

Tools

Microsoft Office

Job description

Office Administrator: Part-Time 3 Days Per Week

Leichhardt is an independent, Australian-owned solar salt project headquartered in Perth with operations in northern Western Australia. Our sites include the Lake MacLeod operations near Carnarvon and the Eramurra Project, 55km outside Karratha.

Our mission is to create successful solar salt projects that are respected by our internal stakeholders as well as the communities in which we operate. With a social responsibility and sustainability focus, Leichhardt is driving innovation in the Australian salt landscape with a world class hi-spec, low-cost solar salt.

Lake MacLeod also produces approximately 1Mtpa of gypsum, predominantly exported to the Asia-Pacific region. Our gypsum operation includes excavation and water leaching to produce a plasterboard and cement grade product.

We value diversity, openness, and collaboration. We like to empower our people so they can make meaningful contributions and be impactful. If you have shared values and appreciate a work environment that supports your growth, come and join us on an exciting journey.

About the Role

We are seeking an organised, professional and customer-focused Office Administrator / Receptionist to join our Corporate team based in Subiaco on a part-time basis working 3 days per week ? Monday, Tuesday & Thursday.

Reporting to the Executive Assistant / Office Manager, this role is responsible for providing front-of-house reception services and administrative support across the business. As the first point of contact for visitors, employees and external stakeholders, you will play an important role in ensuring the office operates smoothly and efficiently.

This position offers a varied workload across reception, travel coordination, office administration, meeting support and general office operations while working closely with employees across the business.

Key Responsibilities

• Provide professional reception services, including greeting visitors and managing incoming calls and enquiries.
• Coordinate travel and accommodation bookings for employees, executives and Board members.
• Monitor and manage the administration inbox, ensuring enquiries are actioned promptly.
• Maintain company records, contact databases and electronic filing systems.
• Assist with the coordination of meetings, workshops, training sessions and corporate events.
• Raise purchase requisitions and process goods receipts using Pronto.
• Coordinate office supplies, stationery, catering, courier services and kitchen supplies.
• Ensure reception, meeting rooms and common areas are maintained to a high standard.
• Support employee onboarding and offboarding activities, including coordination with IT providers.
• Maintain PPE stock levels and assist with general office operational requirements.

A full position description will be provided at the interview.

What We Are Looking For

To be considered for the role, you will have the following qualifications, skills, attributes and experience:

• Previous experience in an office administration, reception or similar support role.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, MS Teams and SharePoint.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• A professional, friendly and approachable manner with a strong customer service focus.
• High attention to detail and the ability to maintain accurate records and documentation.
• The ability to work autonomously while also contributing positively within a team environment.

Why Join Us

• An opportunity to contribute to a growing, respected WA-based mining company with a strong safety and team culture.
• Competitive remuneration package and long-term career development opportunities.
• Exposure to both corporate and site-based operations.

We are excited about growing the Leichhardt team, we have a great team culture where we all look after each other. If this sounds like a journey you would like to be a part of, we would love to hear from you.

All applicants must be eligible to work in Australia (without requiring sponsorship) to be considered for employment.

Shortlisting and recruitment of this role will commence immediately. We are not accepting agency candidates at this time.