Office Administrator (Accounts Payable) | Construction

Wow Recruitment Pty; Woollahra Municipal Council; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Varied & Dynamic Role

Supportive Leadership

Modern Workspace

Job summary

WOW Recruitment Pty, on behalf of a leading Australian construction client, seeks an exceptionally organised Accounts Payable & Office Administrator. The role involves managing supplier invoices, project administration, and direct support for the executive team, with visibility across major construction projects.

You will work within a collaborative, hands-on environment that values efficiency, system refinement, and proactive problem-solving to support project success.

Qualifications

• Experience in accounts payable and office administration.
• Proficient with Xero and MS Office, especially Excel.
• Experience with project budgeting and supplier compliance.
• Strong attention to detail and communication skills.

Responsibilities

• Process supplier invoices and payments; verify against POs and cost sheets.
• Provide admin support to MD and CFO; arrange meetings and maintain records.
• Coordinate project travel, supplier databases and inductions.
• Maintain data accuracy across Xero and project tools.
• Oversee office operations and assist marketing/tenders as needed.

Skills

Accounts Payable

Office Administration

Xero

Excel

MS Office

AI awareness

Construction industry experience

Westpac payments

Tools

Westpac

Job description

Office Administrator (Accounts Payable) | Construction

WOW Recruitment is seeking an exceptionally organised Accounts Payable & Office Administrator to join our clients' dynamic team within the construction industry. If you have a proactive, with a \"can do\" attitude and thrive ina varied environment, this role could be for you!

Our client is an established and growing player in the Australian construction sector, delivering major projects and respected within the market. They foster a collaborative, tight-knit team environment that values collaboration, efficiency and a hands‑on approach to doing what needs to be done for braoder business objectives. Operating with strong internal leadership, they offer a stable, supportive workspace where your administrative and financial flair will directly impact the success of their projects.

Benefits

• Varied & Dynamic Role: Enjoy a unique blend of core accounts payable functions, high-level project administration and direct support for the Executive team - with visability across construction projects
• Supportive Leadership: Work closely with the CFO, Managing Director and Project Managers who value your insights and efficiency.
• Modern Workspace: Join a company that values technology, actively looking for ways to refine systems and leverage AI to enhance productivity.

You Will Be

• Managing Accounts Payable: Reviewing, verifying, and processing supplier invoices against purchase orders and project costing spreadsheets, alongside manually uploading payments into Westpac.
• Supporting the Executive Team: Providing direct administrative assistance to the MD and CFO across HR, IT, legal, commercial and finance matters, including meeting minutes and spreadsheet upkeep (Fixed Asset Registers, Insurance schedules).
• Driving Project Admin: Coordinating project travel (flights, accommodation, car hire), managing subcontractor databases, checking compliance documentation, and tracking service provider inductions and timesheets.
• Maintaining Data & Spreadsheets: Ensuring total accuracy between Xero and internal project tools, plus designing and updating Approved Supplier Spreadsheets.
• Overseeing Office Operations: Managing office logistics, stationary orders, catering, and team functions, while assisting the Business Development team with marketing presentations and tenders when needed.

You Are

• Experienced in Finance & Admin: You bring strong competence in accounts payable, manual payment banking platforms and general office administration.
• Systems Savvy: You are proficient in the Xero accounting system and skilled across MS Office products (particularly Excel, Word, and PowerPoint). An understanding of AI and its workplace benefits is highly regarded.
• A Project-Minded Professional: You ideally possess construction or heavy industry experience and can comfortably handle project-based budgeting, supplier compliance, and site visits as required.
• Meticulous & Resilient: You have a keen eye for detail, proofreading skills and the capability to manage structured finance processes within an environment that has both busier and quieter periods.
• A Communicator & Collaborator: You possess excellent written and verbal communication skills, allowing you to build strong working relationships with project managers, consultants and subcontractors.