Office Administrator- Accountancy

11 Recruitment; Perth; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

On-site parking

Permanent role

Job summary

11 Recruitment's client, a well-established accounting practice in West Perth, is seeking a full-time Office Administrator to support day-to-day administration across the practice. You will handle client records, invoicing, ATO/ASIC tasks, and provide admin support to Directors and accountants.

The role is office-based with on-site parking and requires accurate records management, ability to manage multiple tasks and deadlines, and experience with common accounting software including Xero, MYOB

Qualifications

• Experience in office administration, accounts administration or bookkeeping.
• Experience managing client documentation and records.
• Experience with invoicing and accounts receivable.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks and deadlines.
• Familiarity with ATO/ASIC requirements beneficial.

Responsibilities

• Maintain electronic and hard-copy client files.
• Process invoices and manage accounts receivable.
• Provide admin support to Directors and accountants.
• Meet and greet clients; answer calls and direct inquiries.
• Maintain client information accurate under ATO/ASIC rules.
• Assist with tax preparation administration and documentation.
• Coordinate documentation across the practice.

Skills

Office administration

Accounts administration

Invoicing

Client records

Multitasking

Tools

Xero

MYOB

QuickBooks

Job description

RETAINED SEARCH / EXCLUSIVE LISTING

About our client

Our client is an established accounting practice based in West Perth, providing accounting and taxation services to individuals and businesses. Operating for more than 20 years, the practice supports its client base across accounting, taxation and corporate administration requirements. The business is seeking an Office Administrator to provide administration support across the practice.

About the opportunity

This is a full‑time, office‑based position responsible for supporting the day‑to‑day administration of the practice. You will work across reception and client communication, document and records management, ATO and ASIC administration, invoicing, accounts receivable and administrative support for the Directors and accountants. The position requires someone who can manage a range of responsibilities, maintain accurate client records and ensure administration requirements are completed within required timeframes.

In this role, you will:

• Maintain electronic and hard‑copy client files
• Complete general administration including scanning, filing, photocopying and archiving
• Process practice mail and distribute ATO correspondence
• Meet and greet clients attending the office
• Answer incoming telephone calls and direct enquiries
• Provide administrative and personal assistance to the Director
• Maintain accurate client information in accordance with ATO and ASIC requirements
• Assist with administration associated with tax preparation
• Prepare and process client invoices
• Follow up outstanding accounts when required
• Coordinate documentation and administration requirements across the practice

About you

We are seeking someone with experience in administration, accounts support, bookkeeping or a related office‑based position. Previous experience within an accounting practice would be beneficial, particularly if you have worked with client records, financial administration, ATO or ASIC requirements. Relevant experience gained within another professional services environment may also be considered.

To be successful in this role, you will ideally have:

• Experience in office administration, accounts administration or bookkeeping
• Experience managing client documentation and records
• Experience with invoicing and accounts receivable
• Clear written and verbal communication skills
• Accuracy when working with financial and client information Ability to manage multiple tasks and deadlines
• Experience using Xero, MYO​B, QuickBooks or similar accounting software
• Familiarity with ATO and ASIC systems would be beneficial
• Experience supporting Directors, accountants or other professionals
• Ability to manage your workload without close supervision

What’s on offer

This is a permanent, full‑time opportunity to join an established accounting practice in West Perth. The position provides responsibility across several areas of practice administration rather than being limited to reception duties. You will work directly with the Director while managing client administration, accounts support and office requirements.

The role is office‑based, with on‑site parking available.

Please note

This is a permanent position, and applicants must have working rights that align with long‑term employment requirements in Australia.

Sponsorship will not be provided.