Office Administrator - 12 Month Maternity Leave Contract

Bayton Cleaning co; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Bayton Cleaning Co in Sydney is seeking an Office Administrator to support the NSW office, handling reception, supplies, events, onboarding, IT support and records management. This fixed-term 12-month maternity leave contract requires strong organisational skills and a professional, proactive approach.

You will coordinate travel, communications, safety initiatives and environmental programs while ensuring a tidy, compliant and welcoming office environment for staff and visitors.

Qualifications

• Excellent written and verbal communication skills.
• Strong organisational, multitasking, problem-solving and prioritisation skills.
• Effective time management and ability to follow up tasks through to completion.
• High level of attention to detail and accuracy in administrative work.
• Professional, friendly and well-presented manner.
• Ability to work with people from varied backgrounds and experience levels.
• Positive can-do attitude, with the ability to work independently and support team members as required.

Responsibilities

• Welcome visitors, manage reception enquiries, answer and screen incoming calls, and coordinate mail, deliveries and couriers.
• Coordinate office supplies, uniforms, consumables, equipment, service provider requirements and staff amenities.
• Support office events, staff communications, social media and recruitment platform administration, meeting minutes and travel arrangements.
• Assist with onboarding administration, staff access arrangements, mobile device allocation and Microsoft 365 support requests.
• Maintain employee contact lists, organisational charts and support project coordination activities as required.
• Maintain a clean, safe, organised and professional office environment, including equipment maintenance and fire safety coordination.
• Support office-based environmental initiatives to reduce resource consumption and carbon footprint.
• Assist with records management, typing, reports, document preparation, filing, QEHS site materials, correspondence, certificates, Mitti app user and site administration support, and other general administrative tasks.

Job description

Office Administrator - 12 Month Maternity Leave Contract

Reporting to the Managing Director, the Office Administrator will support the smooth operation of the NSW office by managing reception duties, office supplies, events and communications, travel requests, onboarding coordination, IT support requests, office safety and environmental initiatives, and records management.

Key responsibilities

Welcome visitors, manage reception enquiries, answer and screen incoming calls, and coordinate mail, deliveries and couriers.

Coordinate office supplies, uniforms, consumables, equipment, service provider requirements and staff amenities.

Support office events, staff communications, social media and recruitment platform administration, meeting minutes and travel arrangements.

Assist with onboarding administration, staff access arrangements, mobile device allocation and Microsoft 365 support requests.

Maintain employee contact lists, organisational charts and support project coordination activities as required.

Maintain a clean, safe, organised and professional office environment, including equipment maintenance and fire safety coordination.

Support office-based environmental initiatives to reduce resource consumption and carbon footprint.

Assist with records management, typing, reports, document preparation, filing, QEHS site materials, correspondence, certificates, Mitti app user and site administration support, and other general administrative tasks.

About you

Excellent written and verbal communication skills.

Strong organisational, multitasking, problem-solving and prioritisation skills.

Effective time management and ability to follow up tasks through to completion.

High level of attention to detail and accuracy in administrative work.

Professional, friendly and well-presented manner.

Ability to work with people from varied backgrounds and experience levels.

Positive can-do attitude, with the ability to work independently and support team members as required.