Office Administrator

The Environmental Health Consultancy; Sydney; On-site; AUD 45,000 - 65,000; Part time

Job summary

The Environmental Health Consultancy in Sydney’s Hurstville office seeks an experienced office administrator for a four‑day‑a‑week role. You will support daily administration, coordinate audit and training schedules, and manage travel arrangements for domestic and international engagements.

The ideal candidate will have at least three years in office administration, strong communication, and meticulous attention to detail.

Qualifications

• Minimum 3 years' experience in office administration, business support or operations coordination.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong proficiency in Microsoft Office 365, including Outlook, Word, Excel and Copilot.

Responsibilities

• Manage general office administration, correspondence and client enquiries.
• Coordinate domestic and international audit and training schedules.
• Liaise with clients and auditors regarding scheduling, availability and operational requirements.
• Arrange domestic and international travel, including flights, accommodation and transfers.
• Prepare and distribute audit confirmations, training quotations and supporting documentation.
• Proofread reports to email to clients.
• Assist with updating and formatting contracts, food safety programs, monitoring records and business documents.
• Support the maintenance and improvement of administrative systems, reporting templates and workflows.
• Assist with troubleshooting routine system and administrative issues.
• Work closely with management and other team members to ensure efficient daily operations.

Skills

Organisation

Communication

Time management

Attention to detail

Professionalism

Tools

Microsoft Office 365

Copilot

Job description

The Environmental Health Consultancy – Hurstville NSW

The Environmental Health Consultancy (EHC) is a rapidly expanding food safety auditing and training company based in Hurstville, Sydney.

For 30 years, EHC has provided professional food safety auditing, HACCP certification, compliance services, and training to hotels, food manufacturers, aged care facilities, and hospitality businesses across the globe.

About the Role:

We are looking for a friendly, reliable, forward thinking and highly organised office administrator to join our team four days per week at our Hurstville office.

This is a varied and hands on role, supporting the day to day administration and coordination of EHC’s food safety auditing and training services.

You will be responsible for coordinating audit schedules, arranging domestic and international travel, communicating with clients and auditors, maintaining business systems and assisting with general office administration.

The ideal candidate will enjoy working in a small team, take ownership of their responsibilities, use initiative for program solving and have the confidence to manage competing priorities in a busy environment.

Key responsibilities:

• Manage general office administration, correspondence and client enquiries.
• Coordinate domestic and international food safety audit and training schedules.
• Liaise with clients and auditors regarding scheduling, availability and operational requirements.
• Arrange domestic and international travel, including flights, accommodation and transfers.
• Prepare and distribute audit confirmations, training quotations and supporting documentation.
• Proofread reports to email to clients.
• Assist with updating and formatting contracts, food safety programs, monitoring records and business documents.
• Support the maintenance and improvement of administrative systems, reporting templates and workflows.
• Assist with troubleshooting routine system and administrative issues.
• Work closely with management and other team members to ensure efficient daily operations.

About You:

To be successful in this role you will have:

• Minimum 3 years' experience in office administration, business support or operations coordination.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong proficiency in Microsoft Office 365, including Outlook, Word, Excel and Copilot.
• Confidence using online business systems and learning new technology.
• A proactive, solutions-focused approach and the ability to work independently.
• A professional and friendly approach to clients and colleagues.
• Strong reliability, accountability and time-management skills.

Skills That Would Be an Advantage

• Experience with Monday.com or similar CRM/project management systems.
• Experience coordinating domestic or international travel (strong International knowledge).
• Familiarity with Microsoft Copilot or other AI productivity tools.

Why Join EHC?

• Four days per week, 9:00am – 5:00pm.
• Established, Australian-owned business with 30 years of experience.
• Friendly and supportive team environment.
• Convenient Hurstville office location.
• Varied and interesting work with international clients.
• Opportunities to develop new skills and work with evolving business technologies.

Compensation

The remuneration package will be tailored to your qualifications, experience, and personal skills.