Office Administrator

KARABINER; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Karabiner is seeking an Office Administrator to join our Hillsdale-based team. This hands-on role supports day-to-day operations, coordinating office, warehouse and supplier activities while working closely with management and project teams.

You’ll manage inquiries, maintain records, assist with recruitment, IT and procurement, and help keep the business running smoothly in a fast-paced environment. Monday to Friday, on-site with growth opportunities.

Qualifications

• Two to three years’ experience in office administration.
• Excellent organisation and time management skills.
• Strong attention to detail.
• Good communication and people skills.
• Ability to manage multiple tasks and priorities.
• Confidence using Microsoft Office and cloud‑based systems.
• Experience with Simpro, SharePoint and Adobe InDesign is an advantage.

Responsibilities

• Managing daily office operations, including opening the office, office enquiries, supplies and facilities.
• Coordinating warehouse activities, deliveries, stock, tools, uniforms and equipment records.
• Managing fleet administration, including registrations, servicing, repairs and maintenance reminders.
• Supporting recruitment, onboarding, offboarding and general employee administration.
• Maintaining employee records, including licences, training and certification requirements.
• Assisting with workers compensation and rehabilitation administration.
• Coordinating company phones, laptops, user access, IT providers and software subscriptions.
• Supporting marketing, advertising, website and recruitment activities.
• Maintaining business registers, templates, records and filing systems.
• Assisting with supplier setup, purchasing and general procurement administration.
• Supporting Simpro, SharePoint and other business systems as required.
• Assisting with timesheets, labour dockets and compliance documentation.
• Maintaining EBA and CFMEU-related workforce records, including classifications and onboarding.
• Following up administrative tasks to ensure timely completion.

Skills

Organised

Reliable

Ownership mindset

Time management

Attention to detail

Communication skills

Multitasking

Proactive

Problem solving

Tools

Microsoft Office

Simpro

SharePoint

Adobe InDesign

Job description

Karabiner is a leading façade access and height safety company based in Hillsdale, Sydney. We work with many of Australia’s leading Tier 1 builders and property developers, delivering specialist solutions across major commercial construction projects.

We are looking for a reliable, organised and proactive Office Administrator to join our small, dynamic team. This is a hands‑on role supporting the day‑to‑day operations of the business and working closely with management, project managers, technicians and suppliers.

We’re looking for someone who enjoys variety, takes initiative and can keep things organised in a fast‑paced environment. You’ll play an important role in keeping the office, warehouse and wider business running smoothly.

What You’ll Get

A supportive and friendly small‑team environment

A varied role with exposure to different areas of the business

The opportunity to work closely with management and experienced project teams

Exposure to the commercial construction and height safety industry

Opportunity to develop your administration, coordination and business skills

A hands‑on role where you can take ownership of your work

Opportunity for career growth as the business continues to expand

Monday to Friday working hours

What You’ll Be Doing

As the Office Administrator, you’ll help keep the day‑to‑day operations of the office and wider business running smoothly. Your responsibilities will include, but not limited to:

Managing daily office operations, including opening the office, office enquiries, supplies and facilities

Coordinating warehouse activities, deliveries, stock, tools, uniforms and equipment records

Managing fleet administration, including registrations, servicing, repairs and maintenance reminders

Supporting recruitment, onboarding, offboarding and general employee administration

Maintaining employee records, including licences, training and certification requirements

Assisting with workers compensation and rehabilitation administration

Coordinating company phones, laptops, user access, IT providers and software subscriptions

Supporting marketing, advertising, website and recruitment activities

Maintaining business registers, templates, records and filing systems

Assisting with supplier setup, purchasing and general procurement administration

Supporting Simpro, SharePoint and other business systems as required

Assisting with timesheets, labour dockets and compliance documentation

Maintaining EBA and CFMEU-related workforce records, including classifications, allowances, onboarding and site requirements

Following up administrative tasks and requests to make sure they are completed on time

Providing general support to the team and assisting with other office and business needs as they arise

What You’ll Bring

We’re looking for someone who is organised, reliable and takes ownership of their work.

You will ideally have:

Previous experience in office administration, business administration or a similar role (minimum of two/three years’ experience)

Excellent organisation and time management skills

Strong attention to detail

Good communication and people skills

Strong initiative and a can‑do attitude

Ability to manage multiple tasks and priorities

Confidence using Microsoft Office and cloud‑based systems

Good computer skills and the ability to learn new software quickly

Experience with systems such as Simpro, SharePoint and Adobe InDesign are an advantage

The Person We’re Looking For

This role would suit someone who enjoys being the person who keeps things organised and makes sure everything gets done.

You’ll need to be comfortable working in a small business where priorities can change and everyone pitches in. We’re looking for someone who is proactive, practical and not afraid to ask questions, solve problems and take ownership.

Karabiner combines deep technical expertise in rope access, height safety and BMU systems with a long track record and a client list spanning Australia's major construction and property groups - positioning it as a trusted, long-term partner for height-related access, maintenance and compliance work on complex buildings nationwide.

Karabiner combines deep technical expertise in rope access, height safety and BMU systems with a long track record and a client list spanning Australia's major construction and property groups - positioning it as a trusted, long-term partner for height-related access, maintenance and compliance work on complex buildings nationwide.