Office Administrator

Landlay Consulting Group; Sydney; On-site; AUD 68,000 - 83,000; Full time

Benefits offered by this job

Autonomous role

Impact on admin processes

Inner-west Sydney location near Sydenh

Job summary

Landlay Consulting Group is a Marrickville-based specialist strata remedial engineering consultancy. The role is an in-office, central office support position handling reception, admin tasks, and project administration to keep the office running smoothly.

You will greet clients, manage inquiries, maintain records, and support engineers and managers with IT assets, software licenses, and project documentation.

Qualifications

• 2+ years in office/projects administration in engineering/technical consultancy.
• Experience with project management software essential.
• Proficient with MS Office 365.
• Familiarity with Strata industry is a plus.

Responsibilities

• Answer phone and manage company email inbox.
• Maintain office supplies and IT assets.
• Support onboarding of new staff.
• Update project management software with job information.
• Prepare weekly project reports.
• Assist with fee proposals and quotes.

Skills

Office administration

MS Office

Communication

Phone handling

Attention to detail

Tools

Total Synergy

Deltek Vision

BST

Abtrac

Job description

Classification: Administration & Office Support / Office Administration

Salary: $75,000 base + superannuation (pro-rata), based on experience and skills

Location: Marrickville, NSW 2204

Work type: Full-time. In-office role.

Classification: Administration & Office Support / Office Administration

Salary: $75,000 base + superannuation (pro-rata), based on experience and skills

About Landlay

Landlay Consulting Group is a specialist strata remedial engineering consultancy based in Marrickville, Sydney. For 15 years we have provided building diagnostics, remedial structural engineering, facade and waterproofing assessment, and project supervision to strata managers, owners corporations, and asset managers across NSW. Our reputation is built on the quality of our engineering and the trust of long-standing client relationships.

About the Role

Landlay Consulting is a growing remedial building and engineering consultancy, and we are recruiting for an individual who thrives in the in-office environment of a growing company. The company is currently developing its own new office and this role is an integral part of the experience of the Landlay office for staff and visitors.

The role is the central point to the office environment, completing ad-hoc and consistent office and project support administrative tasks, greeting clients and staff, ensuring the office is always well-presented and runs smoothly.

Duties and Responsibilities

Office Administration & Reception

• Answering company phone and processing company email inbox.

• Process parcel and courier deliveries.

• Maintaining office supplies and inventory.

• Maintaining office meeting rooms including IT - ordering IT assets, registers and software licensing.

• Ad-hoc troubleshooting IT issues.

• Assist with onboarding of new starters across operational setup of staff.

• Assist with WHS

• Scheduling events

• Processing ad-hoc requests from management and staff.

Office Facilities

• Maintenance of general appearance and neatness of the office.

• WHS responsibilities.

• Waste collection bins.

• Office cleanliness and orderliness – dishwasher, meeting rooms and general office areas.

Project Administration

• Updating project management software with job information as requested by job project manager.

• Creating project inspection notification letters and coordinate administration of inspections under direction of the project engineer.

• Weekly distribution of defined reports and job lists.

Fee Proposals

• Assist with processing quote requests in project management software.

• Assist with drafting fee proposals for engineer review.

• Issuing of approved fees.

• Processing work orders.

• Preparation of weekly reports for the process.

About You

• 2+ years in office/projects administration preferably within an engineering, construction, technical consultancy environment.

• Demonstrated experience in office administration and using project management software (essential).

• Confidence in managing and answering phonecalls and managing general project enquiries.

• Experience in project management software - Total Synergy experience strongly preferred; comparable AEC practice management systems (Deltek Vision, BST, Abtrac) is highly regarded.

• Proficient to Intermediate user of MS Office suite, primarily MS Word, Excel, Powerpoint, MS Sharepoint and OneDrive.

• Knowledge or awareness of Strata industry, class 2 structures, and engineering consultancy industry is highly regarded.

• Experience in fee proposal drafting and/or knowledgeable of fee proposals preparation process is highly regarded.

• Experience in using IT systems and software is highly regarded.

• High attention to detail, strong written and verbal communication, proficient with Microsoft 365.

What's on Offer

• An autonomous role that maintains Business-As-Usual functions across the critical office and project administration functions.

• A genuine role that has impact on office and project administration.

• Inner-west Sydney location, close to public transport and parking – 10-minute walk to Sydenham station and buses.