Office Administrator

Glass Now Pty; City of Brisbane; On-site; AUD 35,000 - 45,000; Full time

Benefits offered by this job

Large office space

Full time position with weekly pay

Flexible hours 6am–6pm

Training provided

Career progression opportunities

Company mobile phone and number

Projects/afterhours work opportunities

Company car

Fun work environment

Job summary

Glass Now Pty is seeking a responsible Administrative Assistant to perform a variety of administrative and clerical tasks on a full-time basis. Flexible hours between 6am and 6pm, with duties including supporting managers, handling daily office needs, and managing general administrative activities.

The ideal candidate will have strong communication skills and proficiency in Microsoft Office 365. Responsibilities include answering calls, managing mailboxes, scheduling events, taking minutes,

Qualifications

• High school diploma or equivalent.
• Proven administrative experience.
• Excellent written and verbal communication.
• Strong time-management and multitasking skills.
• Aptitude for learning new software and systems.

Responsibilities

• Answer and direct phone calls.
• Manage group mailboxes and action emails.
• Test end reports daily on critical systems.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Arrange catering for meetings and events.
• Write and distribute emails, memos, letters and forms.
• Assist in preparing regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists and book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to clients and visitors.
• Maintain kitchen and office space.
• Act as point of contact for internal and external clients.
• Handle requests from senior managers.
• Follow up on outstanding quotes with clients.

Skills

Administrative experience

Time management

Written and verbal communication

Multitasking

Aptitude for learning new software

Education

High school diploma

Tools

Microsoft Office 365

Job description

Category: Administration and Office Support

Position length: Full Time

Salary Package: $35,000 to $45,000

Office Location: Loganholme, Brisbane QLD

Minimum Requirements: Office Administration Cert 3 / High School Diploma

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative

and clerical tasks on a full-time basis with potential flexible hours between 6am to 6pm. Duties of

the Office Assistant include providing support to our managers and employees, assisting in daily

office needs and managing our company’s general administrative activities.

The ideal candidate should have excellent oral and written communication skills and be able to

organize their work using tools like Microsoft Office 365 and office equipment. If you also have

previous experience and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Office Assistant should ensure the efficient and smooth day-to-day

operation of our office.

Objectives of this role

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
• Maintain workflow by analysing and refining standard operating procedures, such as scheduling, communications, and office layout
• Oversee and achieve organizational goals while upholding best practices

Benefits we offer

• Large office space at our Headquarters
• Full time position with weekly pay
• Flexible hours between 6am and 6pm
• Training is provided
• Career progression opportunities
• Company mobile phone and number is provided
• Opportunities for additional income via projects and/or afterhours work
• Use of a company car available as required
• Fun work environment with a great team culture

Junior Office Assistant Position

Responsibilities

• Answer and direct phone calls
• Manage various group mailboxes and action emails
• Test end report daily on critical systems (phone/email/websites)
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Arrange catering for meetings, team lunches, annual events
• Write and distribute email, correspondence memos, letters and forms
• Conduct and collate customer feedback surveys
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Assist Services Delivery Manager with ordering build materials
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to clients and visitors
• Maintain kitchen and office space
• Act as the point of contact for internal and external clients
• Handle requests and queries from senior managers
• Actively chase outstanding quotes and follow up with clients
• Other administrative responsibilities as requested

Required skills and qualifications

• High school diploma or equivalent
• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems

Who are we

We are a 100% Australian family-owned business, experienced in professional 24-hour glass

replacement aiming to be the glass replacement company remembered for our reliable service.

We view ourselves as friendly associates with our customers our staff and the communities

around us. Our mission is to help people when they are in need the most, by offering quality

service 24 hours 7 days a week.