Office Administrator

Jackson People Solutions; Adelaide; On-site; AUD 52,000 - 72,000; Full time

Job summary

Jackson People Solutions in Adelaide is seeking an Office Administrator to provide trusted administrative and accounts support across the family office and related entities.

The role focuses on day-to-day family office requirements, accurate record-keeping, and financial administration for multiple entities including investment assets, property holdings and engagements. You will work with Directors with discretion in a dynamic environment.

Qualifications

• Demonstrated experience in office administration, accounts administration, or bookkeeping.
• Experience using Xero or similar accounting software.
• Strong administration, organisation, and record-keeping skills.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities and meet deadlines with urgency and accuracy.
• High level of discretion, confidentiality, and professional judgement.

Responsibilities

• Provide high-level administrative support to the family and related entities with discretion, urgency, and attention to detail.
• Prepare and maintain meeting agendas, minutes, action items, and related records.
• Organise calendars, appointments, meetings, travel, and other scheduling requirements.
• Maintain accurate bookkeeping records across family office and group entities using Xero.
• Process invoices, receipts, inter-entity reconciliations, purchase orders, and other financial administration as required.
• Work closely with management and key stakeholders to coordinate priorities and ensure tasks are completed efficiently.
• Maintain confidential records, correspondence, filing systems, and document control processes.
• Identify and implement practical improvements to administrative and bookkeeping processes.

Skills

Office administration

Accounts administration

Bookkeeping

Xero

Calendar management

Communication

Tools

Xero

Microsoft Office

Job description

Based in the inner northern suburb of Adelaide, this new role of Office Administrator provides trusted administrative, and accounts support across the family office and associated group entities.

The position is primarily responsible for supporting day-to-day family office requirements, maintaining accurate records and processing financial administration for various companies including investment assets, property holdings and consulting engagements. Success in the role requires discretion, reliability, urgency, and the ability to work efficiently with the Directors in a dynamic environment where trust is paramount.

Key Responsibilities

• Provide high-level administrative support to the family and related entities with discretion, urgency, and attention to detail.
• Prepare and maintain meeting agendas, minutes, action items, and related records.
• Organise calendars, appointments, meetings, travel, and other scheduling requirements.
• Maintain accurate bookkeeping records across family office and group entities using Xero.
• Process invoices, receipts, inter-entity reconciliations, purchase orders, and other financial administration as required.
• Work closely with management and key stakeholders to coordinate priorities and ensure tasks are completed efficiently.
• Maintain confidential records, correspondence, filing systems, and document control processes.
• Identify and implement practical improvements to administrative and bookkeeping processes.

Skills and Experience

• Demonstrated experience in office administration, accounts administration, or bookkeeping.
• Experience using Xero or similar accounting software.
• Strong administration, organisation, and record-keeping skills.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities and meet deadlines with urgency and accuracy.
• High level of discretion, confidentiality, and professional judgement.
• Intermediate Microsoft Office skills, including Word, Excel, Outlook, and calendar management.