Office/Administrative Assistant

Sunstate Truck Group Pty Ltd; Toowoomba Regional; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive remuneration based on exp

Full time employment

Supportive team environment

Job summary

Sunstate Truck Group Pty Ltd is seeking an organised and proactive Office / Administrative Assistant to join our growing team on a full time basis at our Wellcamp facility. The role supports Sales, Service and Parts, handling administration, customer service and office tasks with a focus on smooth daily operations.

You will work across management, customers, suppliers and internal departments in a collaborative environment, contributing to a fast-paced business.

Qualifications

• Previous experience in an administrative, office support or accounts-based role.
• Experience using Xero accounting software (preferred).
• Strong working knowledge of Microsoft 365, including Outlook, Word, Excel and Teams.
• Excellent organisational skills with the ability to manage multiple priorities.

Responsibilities

• Provide general administrative support to the Sales, Service and Parts departments.
• Assist with accounts payable and receivable tasks, invoicing and data entry.
• Support daily business operations using Xero and Microsoft 365 applications.
• Manage incoming phone calls, emails and customer enquiries in a professional manner.
• Prepare and maintain accurate records, documents and reports.
• Assist with processing purchase orders, supplier invoices and customer documentation.
• Coordinate office supplies, filing systems and general office organisation.
• Support managers with scheduling, correspondence and administrative tasks.
• Liaise with customers, suppliers and internal stakeholders to ensure efficient communication.
• Maintain a professional, organised and welcoming office environment.
• Adhere to company procedures and contribute to continuous improvement initiatives.

Skills

Organisational skills

Communication skills

Initiative

Tools

Xero accounting software

Microsoft 365

Job description

Sunstate Truck Group Pty Ltd – Wellcamp QLD

Sunstate Truck Group is seeking an organised and proactive Office / Administrative Assistant to join our growing team on a full time basis based at our Wellcamp facility.

This is an exciting opportunity to be part of a new and progressive dealership representing the rapidly expanding Sitrak truck brand. Working across our administration functions, you'll play a key role in supporting the day-to-day operations of our Sales, Service and Parts departments while helping to ensure the smooth running of our business.

This role offers a diverse mix of administration, customer service and office support responsibilities, allowing you to utilise your organisational and communication skills across multiple areas of the dealership. You'll work closely with management, customers, suppliers and internal departments in a supportive and collaborative environment.

If you're highly organised, enjoy working in a fast-paced environment, and want to be part of a business that's investing in its future and its people, we'd love to hear from you.

About the Role

Sunstate Truck Group is seeking an organised and proactive Office / Administrative Assistant to join our growing team on a full time basis based at our Wellcamp facility.

This is an exciting opportunity to be part of a new and progressive dealership representing the rapidly expanding Sitrak truck brand. Working across our administration functions, you'll play a key role in supporting the day-to-day operations of our Sales, Service and Parts departments while helping to ensure the smooth running of our business.

This role offers a diverse mix of administration, customer service and office support responsibilities, allowing you to utilise your organisational and communication skills across multiple areas of the dealership. You'll work closely with management, customers, suppliers and internal departments in a supportive and collaborative environment.

If you're highly organised, enjoy working in a fast-paced environment, and want to be part of a business that's investing in its future and its people, we'd love to hear from you.

Key Responsibilities

• Provide general administrative support to the Sales, Service and Parts departments.
• Assist with accounts payable and receivable tasks, invoicing and data entry.
• Support daily business operations using Xero and Microsoft 365 applications.
• Manage incoming phone calls, emails and customer enquiries in a professional manner.
• Prepare and maintain accurate records, documents and reports.
• Assist with processing purchase orders, supplier invoices and customer documentation.
• Coordinate office supplies, filing systems and general office organisation.
• Support managers with scheduling, correspondence and administrative tasks.
• Liaise with customers, suppliers and internal stakeholders to ensure efficient communication.
• Maintain a professional, organised and welcoming office environment.
• Adhere to company procedures and contribute to continuous improvement initiatives.

What We're Looking For

To be successful in this role, you will bring:

• Previous experience in an administrative, office support or accounts-based role.
• Experience using Xero accounting software (preferred).
• Strong working knowledge of Microsoft 365, including Outlook, Word, Excel and Teams.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong attention to detail and a high level of accuracy.
• Professional written and verbal communication skills.
• The ability to work independently and take initiative when required.
• A positive attitude and willingness to contribute to a growing business.
• An understanding of dealership operations across truck sales, service and parts (preferred).
• Previous experience within the transport, trucking, automotive or heavy vehicle industry will be highly regarded.
• A commitment to professionalism, teamwork and delivering outstanding customer service.

What We Offer

At Sunstate Truck Group, we understand that our people are our greatest asset. We are committed to providing a workplace where employees feel supported, valued and rewarded.

When you join our team, you'll enjoy:

• Competitive remuneration based on experience and qualifications.
• Full time employment.

• A supportive and collaborative team environment.
• The opportunity to be involved in a business from the ground up and contribute to its success.
• Stable long-term employment with a company focused on growth and development.
• A business that genuinely values its people, ideas and contributions.
• A strong focus on teamwork, wellbeing and professional development.

About Sunstate Truck Group

At Sunstate Truck Group, we're more than a truck dealership, we're building a team, a culture and a business that puts people first.

Based in Toowoomba and operating from our Wellcamp facility, we proudly represent the Sitrak truck brand while delivering exceptional sales, parts and service support across the Darling Downs and South West Queensland.

As a Family owned and backed business, we're focused on creating long-term relationships with our customers, suppliers and employees. We believe great businesses are built by great people, which is why we foster a workplace built on teamwork, respect, accountability and continuous improvement.

Whether you're an experienced administrator or looking for your next opportunity within the transport industry, you'll be joining a team that values your contribution and supports your growth.

This is an exciting time to become part of Sunstate Truck Group. As we continue to expand, you'll have the opportunity to help shape the future of our dealership while building a rewarding career alongside us.

Sunstate Truck Group – Built on Service, Driven by People.