Office Administration & Finance Manager

Cartage Australia Pty Ltd; Melbourne; On-site; AUD 110,000 - 125,000; Full time

Benefits offered by this job

Superannuation

Job summary

Cartage Australia Pty Ltd in Melbourne invites an experienced Office Administration & Finance Manager to oversee our office administration and day-to-day finance functions. You will manage payroll, NetSuite accounting, and financial reporting, while coordinating with management to maintain accurate records and timely deliverables.

The role is full-time, based in Clyde North, offering the chance to improve systems, controls and financial processes across our transport business.

Qualifications

• Demonstrated practical experience using Oracle NetSuite for accounting and financial administration — essential.
• Proven experience in a similar office management, senior bookkeeping or finance administration role.
• Strong knowledge of payroll, reconciliations, month-end reporting, fixed assets and depreciation.
• The ability to understand financial reports, identify errors and explain issues clearly to management.
• Strong Excel skills and confidence working with financial data.
• Excellent attention to detail, organisation and follow-through.
• The confidence to take ownership, work independently and coordinate priorities with others.
• A professional approach to confidential employee and business information.
• Experience in transport, logistics or another business with a substantial fleet or equipment base would be highly regarded. Relevant bookkeeping or accounting qualifications are desirable.

Responsibilities

• Overseeing payroll processing, checking accuracy and ensuring payroll deadlines and associated reporting obligations are met.
• Managing day-to-day financial records and accounting processes using Oracle NetSuite.
• Overseeing accounts payable and receivable, invoicing, supplier payments and debtor follow-up.
• Completing and reviewing bank, credit card and general ledger reconciliations.
• Preparing month-end accounts and financial reports, including profit and loss and balance sheet reporting.
• Maintaining the asset register, recording asset purchases and disposals, and maintaining depreciation schedules in consultation with our accountants.
• Monitoring cash flow and upcoming payment commitments, and keeping management informed.
• Coordinating information for BAS, tax reporting and year-end accounts with our external accountants.
• Coordinating office administration, maintaining organised records and supporting the wider team.
• Identifying discrepancies, resolving issues and improving systems, reporting and financial controls.

Skills

Payroll

Reconciliations

Month-end reporting

Fixed assets

Depreciation

Excel proficiency

Financial reporting

Attention to detail

Organisational skills

Communication

Confidentiality

Education

Bookkeeping qualifications

Tools

Oracle NetSuite

Job description

Bring your NetSuite experience and financial management skills to a key role within our transport business.

Cartage Australia is seeking an experienced Office Administration & Finance Manager to oversee our office administration and day-to-day finance functions.

This role suits someone with strong bookkeeping and accounting knowledge who enjoys taking responsibility, maintaining accurate records and ensuring work is completed on time. You will be comfortable overseeing processes while also getting involved in the practical work.

About the role

Working closely with management, you will help ensure the business has reliable financial information, well-managed payroll and efficient administrative systems.

Your responsibilities will include:

Overseeing payroll processing, checking accuracy and ensuring payroll deadlines and associated reporting obligations are met.

Managing day-to-day financial records and accounting processes using Oracle NetSuite.

Overseeing accounts payable and receivable, invoicing, supplier payments and debtor follow-up.

Completing and reviewing bank, credit card and general ledger reconciliations.

Preparing month-end accounts and financial reports, including profit and loss and balance sheet reporting.

Maintaining the asset register, recording asset purchases and disposals, and maintaining depreciation schedules in consultation with our accountants.

Monitoring cash flow and upcoming payment commitments, and keeping management informed.

Coordinating information for BAS, tax reporting and year-end accounts with our external accountants.

Coordinating office administration, maintaining organised records and supporting the wider team.

Identifying discrepancies, resolving issues and improving systems, reporting and financial controls.

About you

You will bring:

Demonstrated practical experience using Oracle NetSuite for accounting and financial administration — essential.

Proven experience in a similar office management, senior bookkeeping or finance administration role.

Strong knowledge of payroll, reconciliations, month-end reporting, fixed assets and depreciation.

The ability to understand financial reports, identify errors and explain issues clearly to management.

Strong Excel skills and confidence working with financial data.

Excellent attention to detail, organisation and follow-through.

The confidence to take ownership, work independently and coordinate priorities with others.

A professional approach to confidential employee and business information.

Experience in transport, logistics or another business with a substantial fleet or equipment base would be highly regarded. Relevant bookkeeping or accounting qualifications are desirable.

We are looking for someone who takes pride in accurate work, communicates openly and brings a practical approach to solving problems.

What we offer

A salary of $110,000–$125,000 plus superannuation, depending on your skills and experience.

A full-time position based in Clyde North.

A key role working closely with management.

The opportunity to improve our office systems, financial processes and reporting.