Administration Coordinator (Freight & WSO)

ISS Facility Services Australia and New Zealand; City of Melbourne; On-site; AUD 39,000 - 55,000; Part time

Benefits offered by this job

Free onsite parking

Employee benefits

Career growth

Inclusive team culture

ASIC access

Job summary

ISS Facility Services Australia and New Zealand is seeking a tech-savvy, proactive Administration Coordinator to join the Melbourne Airport Aviation team. This role focuses on rostering, employee records, onboarding, and general administrative duties in a busy environment.

Working 30 hours per week, 1:00pm–6:00pm, Monday to Friday, you will support workforce scheduling, adherence to compliance, and stakeholder engagement.

Qualifications

• Previous administration or coordination experience.
• Understanding of rostering or workforce scheduling.
• Strong computer skills and confidence learning new systems quickly.
• Excellent organisational and time management skills.
• A high level of attention to detail and accuracy.
• Strong communication and stakeholder engagement skills.
• Ability to work independently while contributing to a collaborative team.
• Professionalism when handling confidential information.
• Ability to work under pressure.

Responsibilities

• Provide administrative and rostering support across a busy operational environment.
• Support workforce scheduling, employee records, compliance, and onboarding activities.
• Collaborate with operations to ensure smooth handovers and timely information flow.
• Learn and adapt to new systems and processes as needed.

Skills

Administration experience

Roster scheduling

Tech-savvy

Time management

Attention to detail

Communication

Independent working

Confidential handling

Stakeholder engagement

UKG experience

Tools

UKG

Job description

Are you someone who has a strong work ethic, takes ownership of outcomes, and combines this with the adaptability, digital literacy, and innovative thinking needed to thrive in a modern workplace?

We're looking for a tech-savvy and proactive Administration Coordinator to join our Aviation team at Melbourne Airport. This is an exciting opportunity for someone with strong administration experience and exposure to rostering who enjoys working with people, systems, and processes.

About the Role

Reporting to the Operations Manager, you'll provide administrative and rostering support across a busy operational environment, including workforce scheduling, employee records, compliance, and onboarding activities.

We're looking for someone who is proactive, tech-savvy, and eager to learn, with a strong work ethic and attention to detail. This role is ideal for recent graduates or early-career professionals looking to build a career in the aviation industry and gain exposure to airport operations.

This is a part-time opportunity (30 hours per week), working predominantly 1:00pm to 6:00pm, providing overlap for operational handovers and team support.

What You'll Bring

• Previous administration or coordination experience
• Understanding of rostering or workforce scheduling
• Strong computer skills and confidence learning new systems quickly
• Excellent organisational and time management skills
• A high level of attention to detail and accuracy
• Strong communication and stakeholder engagement skills
• Ability to work independently while contributing to a collaborative team
• Professionalism when handling confidential information
• Ability to work under pressure

Highly Desirable

• Experience using UKG or similar workforce management systems

Why Join Us?

• Part-time hours that support operational handovers
• Free onsite parking
• Access to ISS employee benefits and discounts
• Opportunity to build your career within a global organisation
• Supportive and inclusive team culture
• Ability to obtain and maintain an ASIC (Aviation Security Identification Card)
• Current unrestricted driver's licence and reliable transport
• Must be able to work Monday to Friday

Join a Team Where You Can Make an Impact

If you're a fast learner who enjoys administration, rostering, and supporting busy operations, we'd love to hear from you.

A Place for Everyone

ISS is committed to fostering a workplace where inclusion, respect, and diversity are celebrated. We encourage applications from Aboriginal and Torres Strait Islander peoples, Veterans, people with disability, people from diverse cultural backgrounds, and members of the LGBTIQA+ community.

We are proud to be an ethical employer, recognised for providing fair pay, safe working environments, and opportunities for our people to thrive.

ISS IS A PLACE TO BELONG. A PLACE TO GROW. A PLACE TO BE YOU.

Job no: 541339
Work type: Part time
Location: Melbourne
Categories: Administration & Office Support, Workforce Planning

Advertised: 08 Oct 2026 AUS Eastern Daylight Time
Applications close: