Office Admin & office support

Private Advertiser; City of Melbourne; On-site; AUD 30,000 - 42,000; Part time

Job summary

Private Advertiser in Malvern is seeking a motivated, adaptable and organised person to join our boutique accounting firm. This part-time role offers exposure to a wide range of administration and compliance duties, with potential to transition to full-time for the right applicant.

The role involves reception, client interactions, document management, ASIC secretarial duties, lodgement of tax returns in Xero Tax, bookkeeping, invoicing and various ad hoc tasks to support the accountants and

Qualifications

• Experience in accounting or professional office is highly regarded.
• Excellent customer services skills and telephone manner.
• knowledge of Xero & Xero Practice Manager would be advantageous.
• Knowledge of Now Infinity & ASIC requirements would be advantageous.
• Microsoft Office 365, Outlook, Sharepoint, Excel and Word

Responsibilities

• Attend to reception and answer incoming telephone calls.
• Meet, greet & communicate with clients.
• Document management, filing & scanning.
• Managing ASIC corporate secretarial registers and correspondence.
• Lodging tax returns and activity statements in Xero Tax.
• Maintain client databases across various cloud-based software.
• Bookkeeping for the firm & for selected clients.
• Client invoicing, debtor statements and debt collection.
• Maintain office, printing & kitchen supplies.
• Maintain diary appointments for staff, boardroom & meeting rooms.
• Printing & binding of clients financial & taxation reports.
• Manage and maintain company website.
• Various other ad hoc duties to support accountants and Director.

Skills

Customer service

Telephone etiquette

Administration

Attention to detail

Communication

Tools

Xero

Xero Practice Manager

Now Infinity

ASIC requirements

MS Office 365

Outlook

SharePoint

Excel

Word

Job description

We are a boutique accounting firm based in Malvern and we are a forwarding thinking firm whose primary focus is to help our business clients grow and succeed. We are looking for team members who fit our core values of expertise, a passion for numbers and integrity.

The position is part-time; however, there is the potential to transition to fill-time for the right applicant.

If you want to work on a wide range of clients with our supportive, friendly team. We offer excellent working conditions in a modern, well-equipped office and we are an inclusive, supportive and tight-knit team of 5 with a high emphasis placed on team bonding through weekly lunches and other social events.

The Role

We are seeking a motivated, adaptable and organised person to join us. This role is mainly suitable for someone looking to gain an all-rounder experience in an accounting firm, as it will require you to take responsibility for a wide range of administration and ATO/ASIC compliance duties including but not limited to:

• Attend to reception and answer incoming telephone calls


• Meet, greet & communicate with clients


• Document management, filing & scanning


• Managing ASIC corporate secretarial registers and correspondence


• Lodging tax returns and activity statements in Xero Tax


• Maintain client databases across various cloud-based software


• Bookkeeping for the firm & for selected clients


• Client invoicing, debtor statements and debt collection


• Maintain office, printing & kitchen supplies


• Maintain diary appointments for staff, boardroom & meeting rooms


• Printing & binding of clients financial & taxation reports


• Manage and maintain company website


• Various other ad hoc duties to support accountants and Director

Skills and experience

Knowledge of Xero & Xero Practice Manager would be advantageous

Knowledge of Now Infinity & ASIC requirements would be advantageous

Microsoft Office 365, Outlook, Sharepoint, Excel and Word

Experience in Accounting practice or professional office will be highly regarded

Excellent customer services skills and telephone manner