Part-Time Accounts Assistant

King & Collins; City of Melbourne; Hybrid; AUD 40,000 - 52,000; Part time

Job summary

King & Collins, disputes and litigation lawyers in Melbourne, seeks an accounts assistant to join the admin team on a part-time basis. You will handle everyday bookkeeping, banking and invoicing, supporting the Practice Manager, principals and lawyers while contributing to efficiency and culture.

The role offers a hybrid work arrangement, with the option to work from our Melbourne CBD office or split time with remote work, and a market salary based on experience and knowledge of professional

Qualifications

• Experience in a professional services industry as an admin or accounts person is beneficial.
• Ability to manage multiple tasks and meet deadlines in a small team.
• Comfort with cloud-based practice management and basic payroll handling.

Responsibilities

• Day to day bookkeeping.
• Everyday banking and bank reconciliations.
• Managing accounts payable/receivable.
• Invoice processing in practice management software.
• Running monthly billing and disbursements entry.
• Debtor follow up.
• Assist Practice Manager/lawyers with financial reports.
• Opportunity to process payroll.

Skills

Organisational skills

Time management

Communication

Attention to detail

Initiative

Calm under pressure

Relationship building

Payroll knowledge

Tools

Xero

Actionstep

MS Office

Job description

We are disputes and litigation lawyers. We pride ourselves on providing the best available advice, strategy and representation in our particular practice areas.

We are a tight-knit group of colleagues who excel in our respective roles within the firm. Our culture is open and supportive. We genuinely like and respect each other and have fun working together. We are ethical in our dealings, and value passion, commitment, creativity and capability.

We are a firm of around 16 people with two principals. We are growing quickly but organically.

The role

We have an opportunity for a diligent and organised person to join our team as an accounts assistant. You will work in the heart of the business, as part of the admin team, providing accounts and bookkeeping support to our Practice Manager, principals and lawyers, contributing to the efficiency and culture of the firm.

The position is part-time. Depending on your preference, you can work exclusively in our beautiful office in the Melbourne CBD or in combination from both home and office.

A non-exhaustive list of elements to the role includes:

• Day to day bookkeeping
• Everyday banking
• Bank account (including trust account) reconciliations
• Managing accounts payable and receivable
• Invoice processing in our practice management software
• Running monthly billing process, including disbursements entry, editing and processing bills
• Debtor follow up
• Assisting our Practice Manager and lawyers in preparation of variety of financial reports
• There is also an opportunity to process payroll.

The person

To be successful in this role you will have or exhibit the following:

• Ability to build and maintain strong relationships with colleagues and clients
• Excellent organisational and time management skills and ability to prioritise tasks
• Strong written and verbal communication skills
• A flexible and adaptable approach to work
• A proactive attitude and the ability to show and use your initiative
• A calm and professional manner at all times
• Accuracy and attention to detail
• Previous experience in a professional services industry as an admin or accounts person is extremely beneficial

We operate the firm using premium information technology via an external managed service provider. We are totally in the cloud and use a range of software applications. You will be more efficient in your work if you have the following technical skills:

• Good knowledge of MS Office is essential
• Good typing skills
• Knowledge of Xero and Actionstep is a plus
• Ability to learn new software packages

We are looking for a confident, friendly and personable individual who is able to remain calm in a fast-paced environment. We offer market salary depending on your experience and knowledge of professional services industry. The desire to learn and a can-do attitude are essential.