Legal Assistant

Catalina Consultants; Sydney; On-site; AUD 45,000 - 70,000; Part time

Benefits offered by this job

Flexible hours

Office-based environment

Paralegal support

Job summary

Catalina Consultants is seeking a motivated, organised Legal Assistant for a part-time role on the Upper North Shore of Sydney. You will support two solicitors across Wills & Estates, Probate, Estate Administration and Property matters, with responsibility for file management and progressing matters.

The role emphasizes ownership, independence and a modern approach to legal practice, with an openness to AI and automation. 3 days per week, with potential for 4 days for the right candidate.

Qualifications

• Previous legal office experience, preferably across Wills & Estates, Probate and/or Property.
• Strong attention to detail and excellent organizational skills.
• Ability to manage competing priorities and deadlines with minimal supervision.
• Confident learning new systems and technology.
• Interest in AI and technology within the legal sector.
• Proactive, self-motivated and ownership-minded.

Responsibilities

• Draft and amend legal documents, correspondence and routine court documentation.
• Take ownership of file management, records and matter administration.
• Manage monthly billing and the Security Register.
• Handle conveyancing matters from post-exchange through settlement.
• Prepare and file Probate Court documents.
• Liaise with clients, courts and external professionals.
• Manage matter-related communications, calendars and deadlines.
• Support client engagement activities and payment follow-ups.
• Identify opportunities to use AI and automation to improve workflows.

Skills

Legal Assistant

Wills & Estates

Property Law

Attention to detail

Organization

Tech-savvy

Communication skills

Tools

Legal practice software

Job description

The Company

Join a well-established law firm known for its approachable, collaborative and client-focused approach. The team provides tailored legal solutions across a broad range of personal and commercial matters, including family law, wills and estates, property, commercial law, litigation, personal injury, immigration and employment.
Combining long-standing legal expertise with a modern approach, the firm is committed to providing practical, responsive advice and supporting clients through important moments with clarity and care.

The Opportunity

We’re seeking a motivated, organised andtech-savvy Legal Assistantto join the practice on a part-time basis. Working closely with two solicitors in the office, you’ll provide practical legal support acrossWills & Estates, Probate, Estate Administration and Property matters, with genuine responsibility for managing files and progressing matters.
We’re looking for someone who is keen to build their legal capability, comfortable working with technology and confident taking ownership of their work.
The ideal candidate will be curious, adaptable and proactive, with an interest in howAI, automation and technology can improve the way legal work is delivered. You’ll be someone who looks for better ways of doing things, learns new systems quickly and is comfortable working independently while being part of a supportive team.
Based in the Upper North Shore, with easy access from surrounding suburbs including Pymble, Wahroonga, Warrawee and St Ives, the role is3 days per week, with the option to consider 4 days per week for the right candidate.

Key Responsibilities

• Draft and amend legal documents, correspondence and routine court documentation.
• Take ownership of file management, records and matter administration.
• Manage monthly billing and the Security Register.
• Manage conveyancing matters from post-exchange through to settlement.
• Prepare and file Probate Court documents.
• Liaise professionally with clients, courts and external professionals.
• Manage matter-related communications, calendars and deadlines.
• Support client engagement activities and payment follow-ups.
• Identify opportunities to useAI, automation and technology to improve workflows and efficiency.
• Contribute ideas and practical solutions to continuously improve the way the practice operates.
• Deliver a high level of client service both in person and by phone.

About You

We’re looking for someone who wants to develop their legal skills, take ownership and embrace a modern approach to legal practice.
You’ll ideally have:

• Previous legal office experience, preferably across Wills & Estates, Probate and/or Property.
• Strong attention to detail and excellent organisational skills.
• The ability to manage competing priorities, deadlines and matters with minimal supervision.
• Strong written and verbal communication skills.
• Confidence learning and working across new systems and technology.
• An interest inAI, automation and emerging technology within the legal sector.
• A proactive, self-motivated approach with sound initiative.
• A willingness to take ownership rather than simply wait for instructions.
• A professional, personable and client-focused manner.

Culture & Benefits

• Competitive salary package based on experience.
• Flexible working hours within an office-based environment.
• Supportive and well-structured team with strong paralegal support.
• Opportunity to take ownership of files and develop practical legal experience.
• Genuine career progression within an established and evolving firm.
• Exposure to quality legal work across multiple practice areas.
• Opportunity to work with modern technology and contribute ideas around AI and process improvement.
• Convenient opportunity for a local candidate seeking a shorter commute.

If you’re looking for an opportunity tobuild your legal capabilities, take ownership, contribute ideas and grow alongside a modernising legal practice, we’d like to hear from you.