Mobilisation Coordinator

Ahrens-Pty-Ltd; City Of Kwinana; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Employee Assistance Program

Private health insurance discounts

Parental leave

Donation scheme

Career progression

Team events

Job summary

Ahrens is seeking an experienced Mobilisation Coordinator to join our Western Australia team in Kwinana. The role focuses on coordinating end-to-end mobilisation and demobilisation of personnel across projects, ensuring compliance, safety, and on-time delivery while closely collaborating with project teams and external providers.

The successful candidate will manage inductions, medicals, licences, and records, and will work with internal and client stakeholders to meet workforce needs.

Qualifications

• Experience coordinating mobilisation/workforce logistics in resources, mining, industrial, or construction sectors.
• Strong communication and organisational skills with attention to detail.
• Able to work autonomously and manage multiple priorities in a fast-paced environment.
• Experience with client induction portals such as BHP ERMS, MyPass Global, Mobilise-Me, INS.
• UKG Ready experience is highly regarded with a proactive safety mindset.

Responsibilities

• Coordinate mobilisation and demobilisation of personnel for projects and shutdowns.
• Manage workforce requirements including medicals, inductions, training, licences, and compliance documentation.
• Maintain accurate employee and contractor records across systems.
• Liaise with project managers, site teams, and labour hire providers to meet project workforce needs.
• Track mobilisation schedules and ensure personnel are site-ready by required start dates.
• Ensure compliance with company, client, and regulatory requirements.
• Manage travel, accommodation, and logistics where required.
• Provide clear communication to personnel regarding mobilisation requirements and timelines.

Skills

Stakeholder communication

Mobilisation coordination

Attention to detail

Organisational skills

Autonomy

Multitasking

Pre-employment medical

Team collaboration

Time management

Wellbeing awareness

Tools

UKG Ready

BHP ERMS

MyPass Global

Mobilise-Me

INS

Job description

• Contact Name Tracy Davidson - Talent Acquisition Specialist

About the role

We are seeking an experienced and motivated Mobilisation Coordinator to join our WA team based in Kwinana.

The Mobilisation Coordinator is responsible for coordinating end-to-end mobilisation and demobilisation of personnel across projects, shutdowns and sites ensuring all labour requirements, compliance checks and internal processes are met accurately as well as on time. This is a fast-paced, details focused role that works closely with project teams, site managers, people & culture teams, and external providers to support safe and efficient project delivery.

Key Responsibilities

• Coordinate mobilisation and demobilisation of personnel for projects and shutdowns
• Manage workforce requirements including medicals, inductions, training, licences, and compliance documentation
• Maintain accurate employee and contractor records across systems
• Liaise with project managers, site teams, and labour hire providers to meet project workforce needs
• Track mobilisation schedules and ensure personnel are site-ready by required start dates
• Ensure compliance with company, client, and regulatory requirements
• Manage travel, accommodation, and logistics where required
• Provide clear communication to personnel regarding mobilisation requirements and timelines
• Promote a strong safety and compliance culture aligned with company values

Skills and Experience

• Must be comfortable making calls to internal and external stakeholders
• Previous experience in a mobilisation, workforce coordination, or administration role (resources, mining, industrial, or construction preferred)
• Excellent attention to detail, communication, and organisational skills
• Experience in multiple client induction portals such as BHP ERMS, MyPass Global, Mobilise-Me, INS
• Experience using UKG - Ready is highly regarded
• Ability to work autonomously and manage multiple priorities
• Ability to pass a pre-employment medical
• Employee Assistance Program, supporting you and your family’s health & wellbeing
• Discounts to some of Australia’s leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more
• Generous paid parental leave entitlements to support you and your family
• Annual Employee Donation Scheme to support a charity/cause of your choice
• Family, social and team building events
• Opportunities for career progression

Ahrens is an Equal Opportunity employer who recognise the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.