Mobilisation Coordinator / Project Administrator

Knight Piesold & Co; Perth; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Subsidised gym memberships

Training and development opportunities

Long service leave

Employee Assistance Programme

Job summary

Knight Piésold is seeking Mobilisation Coordinators, Project Admin Support and Document Control professionals to join our Perth office. The role focuses on travel coordination, site inductions, and maintaining robust document control across multiple Australian offices.

You will support project managers and engineering teams in a collaborative, safety-focused environment. The ideal candidate brings experience in mobilisation, project administration, and document control, with strong

Qualifications

• Experience in Mobilisations, Project Admin roles and as a Document Controller, ideally supporting an engineering team.
• Proven ability to coordinate domestic and international travel and site access for remote or project personnel.
• Familiarity with document control platforms (Aconex, InEight, etc.).

Responsibilities

• Manage flight bookings and travel safety plans for remote workers internationally and domestically.
• Monitor compliance, inductions, and mobilisation documentation across project sites.
• Provide day-to-day admin support to project managers and engineering teams.
• Maintain document control systems for Perth, Brisbane and Melbourne offices.
• Coordinate with finance, HR, and safety to ensure document consistency.
• Assist in preparation of reports and documentation for reviews and audits.
• Provide training and support on document control and mobilisation procedures.

Skills

Mobilisation coordination

Travel coordination

Document control

MS Office proficiency

Communication skills

Organisation & time management

Independent working

Tools

Aconex

InEight

Job description

About Us

Knight Piésold is a specialised international consulting firm offering engineering and environmental services in Mining, Environment, Hydropower, Water Resources, and Roads & Construction Services. We are proud of our long-standing relationships with our clients and of delivering exceptional services on a global scale.

We have a significant track record of projects across Australia, Asia, Africa, and South America. With 29 offices in 16 countries and over 100 years of experience, we work on projects that are geographically and technically diverse. These projects are long-term and offer stability for those wanting to establish a sustainable and rewarding career.

The Role

In order to support our continued growth, we are seeking applications from Mobilisation Coordinators, Project / Administrative Support and Document Control professionals with experience in an engineering consulting environment to join a supportive, inclusive, friendly, and collaborative team in our Perth office.

This role is ideal for someone seeking variety, with key responsibilities including:

• Managing and tracking flight bookings and travel safety management plans for remote workers, both internationally and domestically.
• Monitor compliance, induction, and documentation requirements across project sites.
• Day-to-day administrative support for project managers and the wider engineering team.
• Assist with maintaining document control systems and processes for the engineering teams in our Perth, Brisbane, and Melbourne offices.
• Coordinate with various departments, including finance, human resources, and safety to ensure document consistency.
• Assist in the preparation of reports and documentation for reviews and audits.
• Provide training and support to staff on document control and mobilisation procedures.

Our Ideal Candidate

To excel in this role, you will have previous experience in Mobilisations, Project Admin type roles and as a Document Controller, ideally supporting an engineering team, as well as:

• Experience coordinating domestic and international travel, workforce mobilisation, and site access requirements for remote or project-based personnel.
• Strong understanding of compliance, inductions, and mobilisation documentation, with the ability to track and manage requirements across multiple project sites.
• Experience with file management/document control platforms (such as Aconex, InEight, etc.).
• Strong attention to detail and accuracy.
• Intermediate to advanced skills in MS Office (Outlook, PowerPoint, Word, Excel).
• Excellent organisational and time-management skills.
• Excellent communication skills, with the ability to build rapport and maintain relationships across teams.
• Ability to work independently and manage multiple tasks.
• A proactive approach, with the ability to anticipate needs and prioritise effectively.

What We Can Offer

Knight Piésold offer excellent remuneration packages and a competitive range of benefits including:

• Subsidised gym memberships / fitness classes;
• Training and development opportunities to develop and strengthen your skills;
• Early access to long service leave; and
• Access to our Employee Assistance Programme

If you believe you have most of the skills and experience outlined above, we would love to hear from you.

Due to the high volume of applications we receive, please note that only shortlisted applicants will be contacted.