Mobilisation Coordinator

Synergie Group; City of Brisbane; On-site; AUD 39,000 - 52,000; Part time

Benefits offered by this job

Part-time hours

Competitive pay

FTC path

Strategic Accounts exposure

Collaborative culture

Job summary

Synergie Australia is seeking a motivated Mobilisation Coordinator to join our busy team. This role focuses on pure administration, system support and compliance to assist our major national Strategic Accounts in progressing candidates and workers through client onboarding and system requirements.

The assignment starts as a 6-week contract with potential to become a long-term position. We offer 20-30 hours per week initially, a competitive hourly rate, and the chance to work closely with our

Qualifications

• High attention to detail with the ability to work accurately across multiple systems.
• Strong coordination and follow-up skills, with the ability to handle competing priorities across multiple clients and branches.
• Confident communication skills to collaborate with internal stakeholders, consultants, and corporate client contacts.
• An understanding of recruitment, labour hire, onboarding, or workforce compliance processes is highly regarded.

Responsibilities

• Managing SAP Fieldglass workflows, including candidate submissions, work order acceptances, rate checks, and revisions.
• Reviewing system compliance (Visas/VEVO checks, tickets, licences, and qualifications) and coordinating site-specific documentation.
• Coordinating pre-employment/periodic medical bookings and tracking site-specific compliance expiry dates.
• Supporting safety administration by assisting teams with timely incident data entry, managing the PPE register, and assisting with reference checks.
• Maintaining visibility of outstanding actions, following up with internal branches/consultants, and identifying compliance risks or process gaps.

Job description

The Company

Synergie Australia has built a strong reputation for delivering quality workforce solutions across industrial, logistics, manufacturing, transport, and construction sectors. Our success is built on long-term partnerships, industry expertise, and consultants who are passionate about connecting great people with great opportunities.

We are looking for a motivated and detail-driven Mobilisation Coordinator to join our busy team. If you excel at high-volume administration, compliance, and multi-system coordination, this is the perfect opportunity to become a critical partner to our national accounts!

The Opportunity

This is a pure administration, system support, and compliance role dedicated to our major national Strategic Accounts. You will be the absolute backbone of our national client delivery, ensuring candidates and workers are progressed accurately and efficiently through client-specific onboarding and system requirements. While this assignment starts as a 6-week contract, there is an opportunity for this role to become a long-term position within our growing team.

What You'll Be Doing

• Managing SAP Fieldglass workflows, including candidate submissions, work order acceptances, rate checks, and revisions.
• Reviewing system compliance (Visas/VEVO checks, tickets, licences, and qualifications) and coordinating site-specific documentation.
• Coordinating pre-employment/periodic medical bookings and tracking site-specific compliance expiry dates.
• Supporting safety administration by assisting teams with timely incident data entry, managing the PPE register, and assisting with reference checks.
• Maintaining visibility of outstanding actions, following up with internal branches/consultants, and identifying compliance risks or process gaps.

What We're Looking For

• High attention to detail with the ability to work accurately across multiple systems.
• Strong coordination and follow-up skills, with the ability to handle competing priorities across multiple clients and branches.
• Confident communication skills to collaborate with internal stakeholders, consultants, and corporate client contacts.
• An understanding of recruitment, labour hire, onboarding, or workforce compliance processes is highly regarded.

Why Join Synergie?

• We can cater for 20-30 hours per week initially if you are looking for part-time work, scaling up as the role progresses.
• Competitive hourly rate with an immediate start for an initial 6-week period.
• High potential to transition into a 6-month Fixed Term Contract, with an opportunity to an ongoing career with us.
• Sit closely with our highly experienced Strategic Accounts team to fast-track your system skills and build deep industry capability.
• Supportive, inclusive, and highly collaborative team culture.