Membership & Administration Manager

Anzaoms; Sydney; Hybrid; AUD 36,000 - 48,000; Part time

Job summary

ANZAOMS is seeking a Membership and Administration Manager to oversee member relations, coordinate branch events, and provide high-level admin support. The role involves migrating the member database to IMIS, managing communications, and supporting the Executive Office within a small team.

The position is part-time (3 days/week, 0.6 FTE) in Sydney CBD with hybrid flexibility. Requirements include 5+ years in association administration, strong communication, and experience with IMIS and Microsoft

Qualifications

• Minimum 5+ years in association/NFP/membership administration.
• Excellent written and verbal communication skills.
• Experience with membership databases, ideally IMIS and MS Office.
• Discretion, attention to detail, and ability to work independently.
• Background in medical, dental or allied health sector.
• Familiarity with Companies Limited by Guarantee obligations.

Responsibilities

• Manage full membership lifecycle: applications, renewals, enquiries.
• Coordinate branch activities across Australia and New Zealand.
• Maintain website and draft member communications/newsletters.
• Support delivery of Annual Scientific Meeting and branch events.
• Lead migration of member database to IMIS with training.
• Manage advertising sales for the ANZAOMS journal AJOMS.
• Carry out day-to-day admin and office management.

Skills

Communication skills

Attention to detail

Discretion

Independent worker

Tools

IMIS

Microsoft Office

Job description

ANZAOMS (Australian and New Zealand Association of Oral and Maxillofacial Surgeons) is the peak professional body representing Oral and Maxillofacial Surgeons across Australia and New Zealand. We advocate for the highest standards of specialist surgical training, practice, and patient care.

About the Role

Join a highly respected medical association and play a central role in supporting the specialists who lead their field. ANZAOMS is the peak body for Oral and Maxillofacial Surgeons across Australia and New Zealand. We are seeking an experienced Membership and Administration Manager to look after our members, coordinate key events for our branches and provide high-level administrative support to the Executive Officer and office management for the Association. This is a varied and rewarding position for someone who enjoys working with people, takes pride in accuracy and wants to make a real contribution to a small, collaborative team.

What You'll Be Doing

Managing the full membership lifecycle — applications, renewals, and member enquiries

Coordinating branch activities across Australia and New Zealand

Maintaining the ANZAOMS website and drafting member communications and newsletters

Supporting delivery of the Annual Scientific Meeting and coordination of branch events, including registrations and logistics

Leading the migration of the member database from Associations Online to IMIS, including configuration, migration and go live, along with Member communications and training.

Managing advertising sales for the ANZAOMS journal AJOMS

Day to day administrative tasks and organisational management

What We're Looking For

Minimum 5+ years of experience in association, NFP, or professional membership administration required

Excellent written and verbal communication skills

Experience with membership databases, ideally IMIS, and the Microsoft Office suite

High level of discretion, attention to detail, and ability to work independently when required

Background in the medical, dental, or allied health sector

Familiarity with Company Limited by Guarantee obligations under the Corporations Act

The Details

Employment type: Part-time, 2-year fixed term contract (3 days/week, 0.6 FTE)

Location: Sydney CBD with potential for hybrid flexibility for the right candidate