Medical specialist secretary

Dr Susan Morris; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Supportive work environment

Flexible working arrangements

Job summary

Dr Susan Morris's practice in Kew, Victoria seeks a highly organised Medical Specialist Secretary for a full-time, office-based role. You will manage diaries, theatre lists, and medical records while coordinating with GPs and specialists to support patient care.

The ideal candidate has 3+ years in a medical secretary role, strong communication and confidentiality skills, and experience with Eclipse billing and EMR systems. Flexible working arrangements are offered.

Qualifications

• Minimum 3 years' experience as a medical secretary or in a similar administrative role within a healthcare setting.
• Excellent communication and interpersonal skills for patients, providers and stakeholders.
• Strong organisational and time-management skills with the ability to prioritise tasks and work under pressure.
• Proficient with medical software, EMR systems, theatre bookings and Eclipse billing.
• Understanding of medical terminology and practice procedures.
• Attention to detail and confidentiality in handling patient information.

Responsibilities

• Manage the specialist's diary and coordinate patient appointments with other healthcare providers.
• Coordinate the specialist's theatre lists and liaise with patients and medical professionals.
• Prepare and distribute medical reports and correspondence on the specialist's behalf.
• Handle patient enquiries and direct to appropriate resources.
• Organise and maintain medical records (electronic and paper-based).
• Liaise with GPs and other specialists to coordinate patient care.
• Provide general administrative support to the specialist as required.

Skills

Communication skills

Organisational skills

Confidentiality

Medical terminology

Theatre bookings

Eclipse billing

Electronic medical records

Tools

Medical software

EMR systems

Office software

Job description

We are seeking a highly organised and experienced Medical Specialist Secretary to join our team at Dr Susan Morris' practice in Kew, Victoria. This role is essential in providing administrative support to our team of medical specialists, ensuring the smooth running of our practice. This is a full time office-based role within an established practice. You will be working with one other part time receptionist.

What you'll be doing

Manage the specialist's diary, scheduling and coordinating appointments with patients and other healthcare providers.

Manage the specialist's theatre lists, liaising with patients and other medical professionals.

Prepare and distribute correspondence, medical reports, and other documents on behalf of the specialist

Handle patient enquiries, provide information, and direct patients to appropriate resources

Assist with the organization and maintenance of the specialist's medical records and files, which is a mixture of electronic and paper-based.

Liaise with other medical professionals, such as GPs and other specialists, to coordinate patient care

Provide general administrative support to the specialist as required

What we're looking for

Minimum 3 years' experience as a medical secretary or in a similar administrative role within a healthcare setting.

Excellent communication and interpersonal skills, with the ability to interact with patients, healthcare providers, and other stakeholders

Strong organisational and time-management skills, with the ability to prioritize tasks and work under pressure

Proficient in using medical software, electronic medical records systems, and standard office software as well as experience with theatre bookings and Eclipse billing

Demonstrated understanding of medical terminology and practice procedures

Attention to detail and a commitment to maintaining confidentiality

What we offer

Competitive salary and benefits package

Supportive and collaborative work environment

Flexible working arrangements

About us

Dr Susan Morris' practice is a leading provider of specialist medical services in the Kew area. We are committed to delivering high-quality, patient-centred care and maintaining a supportive and professional work environment for our employees.