Medical PA & Admin Specialist - Sydney CBD (12mo FTC)

Talent Connect Australia; Sydney; On-site; AUD 51,000 - 55,000; Full time

Job summary

Talent Connect Australia is seeking a Medical Personal Assistant / Administration professional for a leading women's health clinic in the Sydney CBD.

You will be the heartbeat of the front desk, handling administrative and PA duties, managing calendars, patient inquiries, and confidential records with discretion.

Fixed-term 12 months, full-time, 8:30 AM–5:30 PM, with occasional WFH on Thursdays and an immediate start available.

Qualifications

• Must have proven medical personal assistant / admin experience in a similar specialist clinic (minimum 3 years).
• Must have proven practice management software experience - ideally Gentu Genie OR Clinic to Cloud (minimum 1 year).
• Available to full-time hours.
• Available to start immediately OR 2 weeks' notice.
• Strong interpersonal skills with a genuine focus on delivering excellent customer experiences.
• Positive, proactive attitude with the ability to perform effectively in a fast-paced environment.

Responsibilities

• Provide high-level administrative and operational support to the Doctor and Clinic Manager.
• Manage complex calendars, appointment scheduling, meetings, and travel coordination.
• Handle incoming calls and patient enquiries with professionalism, empathy, and discretion.
• Maintain accurate and confidential patient records in line with privacy and compliance standards.
• Coordinate with medical staff to schedule procedures, consultations, and follow-up appointments.
• Process patient paperwork, including insurance forms and medical history questionnaires, with attention to detail and accuracy.
• Provide administrative support to medical staff, including typing correspondence, preparing documents, and organising meetings.

Skills

Medical PA experience

Calendar management

Customer service

Privacy compliance

Front desk operations

Tools

Gentu Genie

Clinic to Cloud

Job description

Talent Connect Australia is seeking a Medical Personal Assistant / Administration professional for a leading women's health clinic in the Sydney CBD.

You will be the heartbeat of the front desk, handling administrative and PA duties, managing calendars, patient inquiries, and confidential records with discretion.

Fixed-term 12 months, full-time, 8:30 AM–5:30 PM, with occasional WFH on Thursdays and an immediate start available.