Material Planning Administrator

Vinarchy; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Staff wine allowance

Wine discounts

Loyalty Leave

Anniversary Day off

Go Beyond Day

Learning library access

Employee Assistance Program

Discounts with national retailers

Job summary

Vinarchy is a global wine company redefining the wine experience, crafting exceptional wines across Australia, New Zealand, Spain, Italy, South Africa, Chile and the United States, and sharing them worldwide. We are seeking a sharp, organised Administrator to join our supply chain team.

You will support the MRP function, process purchase orders, coordinate with suppliers and maintain accurate planning data to keep production moving smoothly.

Qualifications

• Strong administrative experience and exceptional attention to detail.
• Confidence working with ERP systems.
• Clear, professional communication and stakeholder coordination.
• Ability to juggle multiple priorities and meet deadlines.
• Analytical mindset with solid problem-solving skills.
• A proactive, team-focused approach.

Responsibilities

• Assisting with the purchase-order lifecycle - raising, updating, and aligning all details with MRP outputs, supplier commitments, and financial records.
• Reschedule, amend, and follow up to keep orders on track when dates or quantities change.
• Review MRP outputs, identify exceptions, and maintain accurate planning data.
• Handle reconciliation, investigating mismatches between orders, receipts, and invoices, and work with suppliers, Procurement, and Finance to resolve issues.
• Coordinate stock transfers and assist with investigations when discrepancies arise.

Skills

Administrative experience

Attention to detail

ERP systems

Stakeholder coordination

Time management

Analytical problem-solving

Team-focused

Tools

ERP systems

Job description

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Established in 2025 following the merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy is an exceptional global wine company committed to redefining wine.

Crafting extraordinary wines in Australia, New Zealand, Spain, Italy, South Africa, Chile and the United States, and sharing them in almost every corner of the world, we are relentlessly innovative, ambitious and imaginative at every stage from grape to glass.

About The Role

We’re looking for a sharp, organised, detail‑driven Administrator to join our supply chain team. If you thrive in a fast‑paced environment, keep data immaculate, and naturally become the person everyone relies on to keep things moving, this role will suit you perfectly.

You’ll be responsible for supporting the MRP function by processing purchase orders, coordinating with suppliers, identifying discrepancies, and ensuring materials move smoothly through the business to maintain uninterrupted production.

Key responsibilities include assisting with the purchase‑order lifecycle - raising, updating, and aligning all details with MRP outputs, supplier commitments, and financial records. When dates or quantities change, you’ll act quickly to reschedule, amend, and follow up to keep orders on track.

You’ll review MRP outputs, identify exceptions, and maintain accurate planning data so decisions can be executed efficiently. You’ll also handle reconciliation, investigating mismatches between orders, receipts, and invoices, and working with suppliers, Procurement, and Finance to resolve issues and maintain clear documentation.

Inventory is another responsibility, including coordinating stock transfers, maintaining accurate transactions, and assisting with investigations when discrepancies arise.

Please Note: This is a fixed term contract role to cover leave

What You’ll Bring

Strong administrative experience and exceptional attention to detail

Confidence working with ERP systems

Clear, professional communication and stakeholder coordination

Ability to juggle multiple priorities and meet deadlines

Analytical mindset with solid problem‑solving skills

A proactive, team‑focused approach

Why Join Us?

Vinarchy is a home for passionatepeople to do their very best work. We believe in empowering our people and celebrating success.

We offer a competitive rewards package and the opportunity to work with a world‑class team.

You’ll also have access to:

Staff wine allowance and access to unique wine specials

Loyalty Leave - earn up to 1-week additional annual leave after 5 yrs

Vinarchy Anniversary Day off

Go Beyond Day - making a difference in your local community

Access to an extensive online learning library

Employee Assistance Program

Exclusive employee discountswith national retailers

At Vinarchy, we are dedicated to building a diverse, dynamic and inclusive culture. Prospective candidates will be required to provide proof of legal work rights and undertake relevant pre‑employment screening to verify eligibility and suitability.