Project Scheduler

CAPDA CONSULTING; Canberra; On-site; AUD 120,000 - 160,000; Full time

Job summary

CAPDA Consulting is seeking an experienced Master Scheduler to lead the master schedule for a significant government program in Canberra. You will collaborate with program stakeholders, project teams and senior leaders to ensure activities are planned, coordinated and monitored, delivering timely analysis to support informed decision-making and successful delivery.

The role requires strong analytical capabilities and proficiency with scheduling tools such as Microsoft Project, Primavera P6 or

Qualifications

• Experience managing complex program or portfolio schedules.
• Must be eligible to obtain NV1 Security Clearance.

Responsibilities

• Lead the master program schedule development, maintenance and improvement.
• Coordinate schedules, milestones, dependencies and critical paths across multiple workstreams.
• Collaborate with project teams and stakeholders to ensure scheduling information is accurate.
• Monitor performance against timelines, identifying risks and mitigation actions.
• Analyse schedule data and provide actionable insights for decisions.
• Prepare governance reports, briefs and executive presentations.
• Drive continuous scheduling process improvements and program controls.

Skills

Master scheduling

Analytical skills

Stakeholder engagement

Executive reporting

Prioritization across workstreams

Tools

Microsoft Project

Primavera P6

Azure DevOps

Job description

CAPDA Consulting is seeking an experienced Master Scheduler to lead the development, maintenance and continuous improvement of the master schedule for a significant government program. This is a critical role supporting program governance, delivery oversight and executive reporting across a complex, multi-stream environment.

Working closely with program stakeholders, project teams and senior leaders, you will ensure program activities are effectively planned, coordinated and monitored, providing timely analysis and insights to support informed decision-making and successful program delivery.

Key Responsibilities:

• Lead the development, maintenance and continuous improvement of the master program schedule.
• Coordinate schedules, milestones, dependencies and critical path activities across multiple workstreams.
• Collaborate with project teams and stakeholders to maintain accurate scheduling information and support delivery objectives.
• Monitor program performance against agreed timelines, identifying risks, issues and scheduling impacts.
• Analyse schedule data and recommend mitigation strategies to address delays, conflicts and delivery risks.
• Prepare high-quality reports, briefs, presentations and governance documentation for senior stakeholders.
• Support program reporting activities and provide timely, accurate analysis on progress and performance.
• Drive continuous improvement of scheduling processes, reporting artefacts and program controls.
• Provide specialist scheduling advice and guidance across the program environment.
• Apply strong quality assurance practices, including reviewing and proofreading reports, correspondence and presentations.
• Exercise sound judgement and make decisions in accordance with relevant policies, procedures and best-practice principles.

What You’ll Bring:

• Demonstrated experience managing complex program or portfolio schedules.
• Strong analytical skills, including critical path analysis and schedule performance monitoring.
• Proficiency in scheduling tools such as Microsoft Project, Primavera P6 or Azure DevOps.
• Strong stakeholder engagement and communication skills.
• Experience preparing reports, dashboards and executive-level briefings.
• Ability to manage competing priorities across multiple workstreams.
• Must be eligible to obtain and maintain an NV1 Security Clearance.