Marketing Coordinator - Contract

YHA Australia; Sydney; On-site; AUD 50,000 - 70,000; Full time

Job summary

YHA Australia is seeking a Marketing Coordinator to support the marketing team at our Sydney Central office on a minimum 3-month contract with potential extension. The role sits in the heart of the action, coordinating briefs, admin, and project work across the business and external agencies.

You’ll manage briefs, budgets and suppliers, capture accurate briefs from meetings and keep all stakeholders aligned.

Qualifications

• Experience in a marketing environment, ideally within hospitality, tourism or Food and Beverage sector.
• Excellent organisation and ability to juggle multiple briefs, meetings and deadlines.
• Clear written and spoken communication with internal teams and external suppliers.
• Strong stakeholder management to keep teams aligned and informed.

Responsibilities

• Capture briefs, sit in on meetings, take notes and turn discussions into briefs.
• Run admin behind marketing activity: budgets, timelines, PO and supplier bookings.
• Liaise with external providers such as agencies, printers, photographers and contractors.
• Gather requirements from internal stakeholders and relay updates to the team.
• Be the point of contact for agency and internal queries and escalate when needed.
• Maintain up-to-date records of briefs, approvals and project status.
• Coordinate meetings, workshops and events: scheduling, agendas and materials.
• Provide general administrative support to the Marketing Manager and team.

Skills

Marketing coordination

Hospitality experience

Organisation skills

Stakeholder management

Communication skills

Job description

About us

At YHA Australia, we provide affordable, quality accommodation with purpose. We're committed to creating a more open and welcoming world where connections thrive and experiences matter. As a Certified B Corp organisation, YHA is committed to responsible business practices that benefit people and the planet

What sets us apart? We're a membership-based social enterprise. Our profits go straight back into improving our properties and creating positive social, cultural and environmental impact.

Our network spans 19 uniquely characterful properties across Australia – from the rooftop views of Sydney Harbour YHA to historic cells at Fremantle Prison to eco-retreats nestled in National Parks, like Pittwater, and beachside beauties in Byron Bay and Port Elliot.

The Job

This is a minimum 3 month contract with possible extension to 6 months, working full time in our office at Sydney Central. We’re looking for a Marketing Coordinator to keep the marketing teamrunning smoothly. This is a coordination and support role that puts you right in the middle of the action, working with people across the business in our marketing team and the broader business.

Working closely with the team, you’ll keep projects on track and make sure nothing falls through the cracks between a meeting, a brief and the people who need to act on it. You’ll sit in on meetings, capture briefs accurately, handle the admin behind the team’s projects, and support the marketing team in a number of different projects, and liaise with the external agencies we work with.

What you’ll get to do

• Capture briefs. Sit in on meetings across the marketing team and the wider business, take clear notes, and turn discussions into accurate, actionable briefs
• Run the admin. Coordinate the day-to-day administration behind marketing activity, including budgets, timelines, purchase orders and supplier bookings
• Manage suppliers. Liaise with external providers such as agencies, printers, photographers and contractors to keep projects on track and delivered to brief
• Connect the business. Work with internal stakeholders across the business to gather requirements and relay updates back to the marketing team
• Be the point of contact. Field agency and internal queries on marketing campaigns and promotions, and elevate where needed
• Keep everyone in the loop. Maintain accurate, up-to-date records of briefs, approvals and project status, so the team always knows where things stand
• Coordinate the logistics. Organise meetings, workshops and events, including scheduling, agendas and materials
• Support the team. Provide general administrative support to the Marketing Manager and wider team as needed

What we’re looking for

• Experience in a marketing environment, ideally within hospitality, tourism or Food and Beverage sector
• Excellent organisation. You can juggle multiple briefs, meetings and deadlines without losing track of the detail
• Strong attention to detail, especially when capturing instructions and briefs accurately the first time
• A clear, confident communicator, in writing and in person, equally comfortable with internal teams and external suppliers.
• Strong stakeholder management, with the confidence to keep internal teams and external providers aligned and informed
• A proactive, can-do approach. You’re happy moving between admin, meetings and stakeholder queries and having some fun in-between

Our Values

Our values are at the heart of our organisation and the foundation of our culture. They are our compass, guiding our decisions and actions.

• Collaborate, listen and connect
• Care for people and planet

What's in it for you

• Travel Perks:Free stays across our network – because we love travel as much as our members do!
• Team Adventures:Opportunities to visit other locations for team building and training
• Discounts:Access to benefits at various stores and across the YHA network
• Growth:Professional development and career opportunities throughout YHA
• Cultural Flexibility:Swap standard public holidays for ones that have personal meaning
• Wellbeing Support:For you and your immediate family through our Employee Assistance Program
• Referral Program:Know someone great? We reward successful candidate referrals