Marketing Coordinator - Contract

The Glen Hotel Pty; Sydney; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Travel Perks: Free stays across our网络

Team Adventures

Discounts

Growth

Cultural Flexibility

Wellbeing Support

Referral Program

Job summary

YHA Australia is seeking a Marketing Coordinator to join the Sydney team on a minimum 3 month contract with possible extension to 6 months. This full‑time in-office role supports the marketing team, coordinates briefs, meetings and admin, and liaises with external agencies and internal stakeholders across the business.

You will manage budgets, timelines and supplier bookings, ensure briefs are captured accurately, and help drive multiple projects from concept to delivery while maintaining strong

Qualifications

• Experience in a marketing environment, ideally within hospitality, tourism or Food and Beverage sector.
• Excellent organisation. You can juggle multiple briefs, meetings and deadlines without losing track of the detail.
• Strong attention to detail, especially when capturing instructions and briefs accurately the first time.
• A clear, confident communicator, in writing and in person, equally comfortable with internal teams and external suppliers.
• Strong stakeholder management, with the confidence to keep internal teams and external providers aligned and informed.
• A proactive, can-do approach. You're happy moving between admin, meetings and stakeholder queries and having some fun in-between.

Responsibilities

• Capture briefs. Sit in on meetings across the marketing team and the wider business, take clear notes, and turn discussions into accurate, actionable briefs
• Run the admin. Coordinate the day-to-day administration behind marketing activity, including budgets, timelines, purchase orders and supplier bookings
• Manage suppliers. Liaise with external providers such as agencies, printers, photographers and contractors to keep projects on track and delivered to brief
• Connect the business. Work with internal stakeholders across the business to gather requirements and relay updates back to the marketing team
• Be the point of contact. Field agency and internal queries on marketing campaigns and promotions, and elevate where needed
• Keep everyone in the loop. Maintain accurate, up-to-date records of briefs, approvals and project status, so the team always knows where things stand
• Coordinate the logistics. Organise meetings, workshops and events, including scheduling, agendas and materials
• Support the team. Provide general administrative support to the Marketing Manager and wider team as needed

Skills

Marketing experience

Organisation

Attention to detail

Communication

Stakeholder management

Proactive

Job description

11 Rawson Pl, Haymarket NSW 2000, Australia

About us
At YHA Australia, we provide affordable, quality accommodation with purpose. We're committed to creating a more open and welcoming world where connections thrive and experiences matter. As a Certified B Corp organisation, YHA is committed to responsible business practices that benefit people and the planet
What sets us apart? We're a membership-based social enterprise. Our profits go straight back into improving our properties and creating positive social, cultural and environmental impact.
Our network spans 19 uniquely characterful properties across Australia – from the rooftop views of Sydney Harbour YHA to historic cells at Fremantle Prison to eco-retreats nestled in National Parks, like Pittwater, and beachside beauties in Byron Bay and Port Elliot.

The Job

This is a minimum 3 month contract with possible extension to 6 months, working full time in our office at Sydney Central. We’re looking for a Marketing Coordinator to keep the marketing teamrunning smoothly. This is a coordination and support role that puts you right in the middle of the action, working with people across the business in our marketing team and the broader business.

Working closely with the team, you'll keep projects on track and make sure nothing falls through the cracks between a meeting, a brief and the people who need to act on it. You'll sit in on meetings, capture briefs accurately, handle the admin behind the team’s projects, and support the marketing team in a number of different projects, and liaise with the external agencies we work with.

What you’ll get to do

Capture briefs. Sit in on meetings across the marketing team and the wider business, take clear notes, and turn discussions into accurate, actionable briefs

Run the admin. Coordinate the day-to-day administration behind marketing activity, including budgets, timelines, purchase orders and supplier bookings

Manage suppliers. Liaise with external providers such as agencies, printers, photographers and contractors to keep projects on track and delivered to brief

Connect the business. Work with internal stakeholders across the business to gather requirements and relay updates back to the marketing team

Be the point of contact. Field agency and internal queries on marketing campaigns and promotions, and elevate where needed

Keep everyone in the loop. Maintain accurate, up-to-date records of briefs, approvals and project status, so the team always knows where things stand

Coordinate the logistics. Organise meetings, workshops and events, including scheduling, agendas and materials

Support the team. Provide general administrative support to the Marketing Manager and wider team as needed

What we’re looking for

Experience in a marketing environment, ideally within hospitality, tourism or Food and Beverage sector

Excellent organisation. You can juggle multiple briefs, meetings and deadlines without losing track of the detail

Strong attention to detail, especially when capturing instructions and briefs accurately the first time

A clear, confident communicator, in writing and in person, equally comfortable with internal teams and external suppliers.

Strong stakeholder management, with the confidence to keep internal teams and external providers aligned and informed

A proactive, can-do approach. You're happy moving between admin, meetings and stakeholder queries and having some fun in-between

Our Values
Our values are at the heart of our organisation and the foundation of our culture. They are our compass, guiding our decisions and actions.

Collaborate, listen and connect

Care for people and planet

What's in it for you

Travel Perks:Free stays across our network – because we love travel as much as our members do!

Team Adventures:Opportunities to visit other locations for team building and training

Discounts:Access to benefits at various stores and across the YHA network

Growth:Professional development and career opportunities throughout YHA

Cultural Flexibility:Swap standard public holidays for ones that have personal meaning

Wellbeing Support:For you and your immediate family through our Employee Assistance Program

Referral Program:Know someone great? We reward successful candidate referrals

Are you ready to help make the world a more connected and sustainable place? Submit your resume and a cover letter telling us why you're perfect for this role!

Screening Questions

• Please confirm if you are an Australian or New Zealand Citizen or Permanent Resident ?
• If not a Citizen or Permanent Resident, please confirm what visa you currently hold?
• Do you have a Responsible Service of Alcohol (RSA)?