Maintenance Coordinator & Office Admin — Commercial Buildings

Build Technics Pty Ltd; Melbourne; On-site; AUD 70,000 - 85,000; Full time

Benefits offered by this job

Varied role

Structured training

Small office team

Competitive remuneration

Job summary

Build Technics Pty Ltd in Melbourne is seeking a capable administration all-rounder for a hands-on coordination role in a small team. You will progress maintenance jobs, liaise with clients and subcontractors, organize works and support day-to-day office tasks.

The role values initiative, strong judgement and a willingness to learn, with opportunities to contribute ideas and grow within a hands-on building maintenance environment.

Qualifications

• Strong organisational skills and the ability to manage multiple tasks and priorities.
• Initiative, practical problem-solving skills and sound judgement.
• Confident written and verbal communication.
• Good computer skills with Microsoft Office suite.

Responsibilities

• Receive maintenance requests, assess requirements and organise next steps.
• Arrange subcontractors, site inspections and scheduled maintenance work.
• Obtain trade quotations and assist with pricing for routine and larger works.
• Follow up quotations, client approvals and subcontractor responses.
• Communicate with clients and trades to progress jobs.
• Coordinate approved maintenance jobs through to completion.
• Maintain job records and prepare completed works for invoicing.
• Assist with general office administration and day-to-day tasks.
• Support colleagues and contribute ideas to improve processes.

Skills

Organisation

Initiative

Communication

Problem solving

Attention to detail

Team collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Build Technics Pty Ltd in Melbourne is seeking a capable administration all-rounder for a hands-on coordination role in a small team. You will progress maintenance jobs, liaise with clients and subcontractors, organize works and support day-to-day office tasks.

The role values initiative, strong judgement and a willingness to learn, with opportunities to contribute ideas and grow within a hands-on building maintenance environment.