Maintenance Coordinator

Jobtailor; Ballarat; On-site; AUD 60,000 - 80,000; Full time

Job summary

Jobtailor is seeking a Maintenance Coordinator in Ballarat, VIC, to streamline maintenance requests across our network and drive timely resolutions.

You will manage work orders, coordinate with contractors and service providers, monitor activities, and support preventive maintenance programs, ensuring safety and compliance across sites.

Qualifications

• Experience in maintenance coordination or facilities management.
• Strong organisational skills with ability to manage multiple priorities.
• Outstanding communication and stakeholder management.
• Proactive, solutions-focused approach to problems.
• Attention to detail and administrative accuracy.
• Ability to work with contractors, service providers and property managers.

Responsibilities

• Coordinate maintenance requests across the Petstock network and ensure timely resolution.
• Manage work orders and liaise with contractors, service providers, landlords and key stakeholders.
• Monitor maintenance activities and ensure works are completed within agreed service levels.
• Support preventative maintenance and essential services programs.
• Maintain maintenance systems, records and reporting.
• Build relationships with internal stakeholders and external service providers.
• Track maintenance performance and identify opportunities for continuous improvement.
• Ensure all works comply with safety, OH&S and building standards.

Skills

Maintenance Coordination

Stakeholder Management

Organisational Skills

Safety Compliance

Continuous Improvement

Tools

Maintenance Management

Work Order Management

Preventative Maintenance

Record Keeping

Performance Tracking

Job description

• Coordinate maintenance requests across the Petstock network and ensure timely resolution
• Manage work orders and liaise with contractors, service providers, landlords and key stakeholders
• Monitor maintenance activities and ensure works are completed within agreed service levels
• Support preventative maintenance and essential services programs
• Maintain maintenance systems, records and reporting
• Build relationships with internal stakeholders and external service providers
• Track maintenance performance and identify opportunities for continuous improvement
• Ensure all works comply with safety, OH&S and building standards

Requirements

• Experience in maintenance coordination, facilities, property, operations or a similar role
• Strong organisational skills with the ability to manage multiple priorities
• Outstanding communication and stakeholder management skills
• A proactive and solutions-focused approach
• Strong attention to detail and administrative accuracy
• Ability to build positive relationships with contractors and internal teams
• Experience working with service providers, trades, landlords or property managers is highly regarded
• Commitment to safety, continuous improvement and delivering great service
• Works must comply with safety, OH&S and building standards

Core Competencies

Demonstrates expertise in maintenance coordination, stakeholder management, and compliance with safety and building standards. Proven ability to manage multiple priorities while fostering positive relationships with contractors and service providers.

Highest-signal resume keywords

• Maintenance Coordination
• Stakeholder Management
• Organisational Skills
• Safety Compliance
• Continuous Improvement

ATS Optimization Keywords

Hard Skills

• Maintenance Management
• Work Order Management
• Preventative Maintenance
• Record Keeping
• Performance Tracking

Soft Skills

• Outstanding Communication
• Attention to Detail
• Proactive Problem Solving
• Relationship Building

Industry Keywords

• OH&S Standards
• Building Standards
• Facilities Management
• Property Management
• Service Level Agreements