Maintenance & Compliance Coordinator

Geelong Property Hub; Victoria; On-site; AUD 65,000 - 90,000; Full time

Job summary

Armstrong Real Estate is seeking a proactive Maintenance & Compliance Coordinator to join our Property Management team in Victoria. You will coordinate property maintenance, compliance requirements, contractors and administration, ensuring tasks are followed through accurately and within timeframes.

This busy role rewards strong organisation and a solution-focused approach. You’ll work closely with the Maintenance Manager, Compliance Manager and broader team to keep operations moving,

Qualifications

• Experience coordinating maintenance and compliance tasks.
• Excellent time management and prioritisation skills.
• Strong administrative and computer skills.
• Confident communication with various stakeholders.

Responsibilities

• Coordinate maintenance requests from notification to completion.
• Liaise with renters, Property Managers and contractors.
• Issue work orders and arrange property access; follow up on works.
• Review maintenance quotes and flag concerns.
• Monitor contractors to ensure timely completion.
• Coordinate property compliance checks and follow-up actions.
• Maintain accurate maintenance and compliance records across systems.
• Assist audits and identify missing reports or actions.
• Prepare approval requests and coordinate further works.
• Process quotes, invoices and supporting documentation.

Education

Certificate IV in Real Estate Practice

Job description

Are you highly organised, efficient and great at solving problems?

Armstrong Real Estate is looking for a proactive Maintenance & Compliance Coordinator to join our Property Management team. This role is perfect for someone who enjoys keeping things moving, managing multiple priorities and finding solutions quickly and calmly.

You’ll work closely with our Maintenance Manager, Compliance Manager and wider Property Management team to coordinate property maintenance, compliance requirements, contractors and administration — ensuring tasks are followed through accurately and within the required timeframes.

This is a busy, varied role where strong organisation, attention to detail and the ability to prioritise will make all the difference.

Are you highly organised, efficient and great at solving problems?

Armstrong Real Estate is looking for a proactive Maintenance & Compliance Coordinator to join our Property Management team. This role is perfect for someone who enjoys keeping things moving, managing multiple priorities and finding solutions quickly and calmly.

You’ll work closely with our Maintenance Manager, Compliance Manager and wider Property Management team to coordinate property maintenance, compliance requirements, contractors and administration — ensuring tasks are followed through accurately and within the required timeframes.

This is a busy, varied role where strong organisation, attention to detail and the ability to prioritise will make all the difference.

What you’ll be doing

Your day-to-day will include:

• Coordinating maintenance requests from initial notification through to completion
• Liaising with renters, rental providers, Property Managers and contractors
• Issuing work orders, arranging property access and following up outstanding works
• Obtaining and reviewing maintenance quotes and identifying any concerns
• Monitoring contractors and maintenance requests to ensure work is completed on time
• Coordinating mandatory property compliance checks and follow-up works
• Monitoring compliance due dates and identifying overdue or outstanding requirements
• Maintaining accurate compliance and maintenance records across multiple systems
• Assisting with compliance audits and identifying missing reports or actions
• Preparing approval requests and coordinating further works where required
• Processing and maintaining quotes, invoices, work orders and supporting documentation
• Providing administrative and operational support to the broader Property Management team

About you

We’re looking for someone who is naturally organised, takes ownership of their work and can confidently manage a busy workload.

To succeed in this role, you’ll have:

• Certificate IV in Real Estate Practice
• Strong problem-solving skills and the ability to think on your feet
• Excellent time management and prioritisation skills
• A highly organised and efficient approach to your work
• Strong attention to detail and accuracy
• The ability to manage multiple tasks and deadlines without losing track of the details
• Confident communication skills and the ability to work with a range of people
• A proactive approach — you’re someone who follows things through rather than waiting to be reminded
• Strong administrative and computer skills
• The ability to remain calm and solutions-focused when priorities change
• A positive, collaborative attitude and willingness to support the wider team

The role would suit someone who...

You might currently be working in Property Management and looking for a role with less portfolio management, or you may have strong real estate administration experience and enjoy the operational side of the industry.

You’re the person who likes a clear to-do list, notices when something hasn’t been followed up, enjoys solving problems and gets satisfaction from seeing a task through from start to finish.

Why Armstrong Real Estate?

At Armstrong Real Estate, we believe great results come from great people working together.

You’ll be joining a supportive and collaborative team environment where people genuinely help one another and work together to achieve the best outcomes for our clients and each other.

We’re committed to creating a workplace where our people can continue to learn, grow and develop. You’ll have access to ongoing training and development opportunities, support from experienced leaders and the chance to build your knowledge across both maintenance and compliance.

We also place a strong focus on innovation and continually improving the way we work. From streamlined systems and processes to innovative technology solutions, we’re always looking for ways to make our team more efficient and create a better experience for our clients.

Some of the benefits of joining Armstrong Real Estate include:

• A supportive, collaborative and positive team environment
• A strong focus on professional growth and career development
• Ongoing training and learning opportunities
• Support from experienced leaders and team members
• Innovative technology, systems and processes designed to make your job easier
• A business that values new ideas and continually looks for ways to improve
• The opportunity to take ownership of your role and make a genuine contribution to the wider team

Armstrong Real Estate is an equal opportunity employer. We value diversity and are committed to creating an inclusive and supportive workplace for all.