Maintenance Co-Ordinator

Katz Recruitment; Sydney; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Free onsite parking

Full-time permanent opportunity

Varied coordination role

Opportunity to work across technicians

Collaboration with Service, Estimating

Customer-focused role

Job summary

Katz Recruitment in Sydney is seeking an experienced Maintenance Coordinator to keep technicians, customers and maintenance schedules moving in a busy coordination role.

You’ll coordinate technicians and subcontractors, manage routine and longer‑term maintenance schedules, prioritise urgent work and ensure all jobs, reports and documentation are completed accurately and on time.

Qualifications

• Experience coordinating and scheduling technicians, service teams or field-based resources.
• Strong organisation and attention to detail.
• Ability to balance competing priorities and provide excellent customer service.
• Experience in maintenance or service coordination is highly regarded.

Responsibilities

• Scheduling routine and recurring maintenance activities
• Coordinating technicians and subcontractors
• Managing monthly, 6-monthly and annual maintenance schedules
• Prioritising jobs according to urgency and availability
• Coordinating customer and site requirements
• Maintaining accurate work orders and maintenance records
• Processing technician and subcontractor service reports
• Following up outstanding actions
• Managing relevant compliance documentation
• Assisting customers and site contacts with enquiries
• Working closely with Service, Estimating and Account Management teams

Job description

Maintenance Coordinator | Newington / Western Sydney

Keep technicians, customers and maintenance schedules moving in this busy coordination role where organisation, scheduling and attention to detail make a real difference.

Conveniently located in the Newington / Western Sydney area, with easy access to Parramatta and surrounding areas. Free onsite parking available.

Opportunity

We're looking for an experienced Maintenance Coordinator / Service Coordinator with proven experience scheduling technicians or field service teams.

Fire industry experience is preferred but not essential.

This is a role for someone who enjoys scheduling, problem-solving and keeping multiple moving parts on track.

You’ll coordinate technicians and subcontractors, manage maintenance schedules, respond to customer requirements and make sure jobs, reports and documentation are completed accurately and on time.

The Role

You'll be responsible for:

• Scheduling routine and recurring maintenance activities
• Coordinating technicians and subcontractors
• Managing monthly, 6-monthly and annual maintenance schedules
• Prioritising jobs according to urgency and availability
• Coordinating customer and site requirements
• Maintaining accurate work orders and maintenance records
• Processing technician and subcontractor service reports
• Following up outstanding actions
• Managing relevant compliance documentation
• Assisting customers and site contacts with enquiries
• Working closely with Service, Estimating and Account Management teams

The role requires strong organisation and the ability to balance technician availability, customer requirements, subcontractors and scheduled maintenance deadlines.

Ideal Candidate

You’ll need proven experience coordinating and scheduling technicians, service teams or field-based resources. Experience in maintenance or service coordination is highly regarded.

We’re looking for someone who:

• Has proven experience scheduling technicians or service teams
• Is highly organised and detail-focused
• Can confidently manage competing priorities
• Has strong communication and customer service skills
• Is comfortable coordinating contractors and internal teams
• Can maintain accurate records and documentation
• Is proactive when issues arise
• Works well in a busy team environment

Fire industry experience would be highly regarded, but it isn’t essential. Experience in another technical service or field operations environment will also be considered.

Why Join

• Full-time permanent opportunity
• Established service business
• Varied coordination role
• Opportunity to work across technicians, customers and subcontractors
• Free onsite parking
• A role where strong organisation and scheduling skills are genuinely valued

If you're an experienced Service or Maintenance Coordinator who knows how to keep technicians, customers and schedules on track, we'd like to hear from you.