Maintenance Administration Officer

Team Global Express Pty Ltd; Brisbane; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive salary above industryStand

Upskilling, training, mentoring

Flexible work, including work fromhome

Inclusive parental leave policy

Peer recognition awards

Job summary

Team Global Express Pty Ltd is seeking a Maintenance Administration Officer to join the team at Larapinta (Brisbane) on a permanent full-time basis. You will support maintenance operations with accurate records, work orders and reporting while collaborating with management, supervisors and workshop staff.

You will manage daily admin tasks, handle calls, record labour hours, process third‑party maintenance tasks and ensure compliance with safety procedures.

Qualifications

• Experience in transport, logistics or fleet maintenance.
• Strong written and verbal communication with colleagues and stakeholders.
• Excellent attention to detail and record-keeping.
• Strong organisational and time management skills to meet deadlines.
• Proficiency with data entry and admin processes, experience using UNIBIS or similar CMMS.
• Proactive, team-oriented attitude; able to work independently in a fast-paced environment.
• Commitment to honesty, integrity and accountability in all tasks.
• Commitment to workplace health and safety, including reporting hazards.

Responsibilities

• Provide general administrative support for vehicle maintenance and workshop activities.
• Answer calls, handle enquiries and relay messages to relevant team members.
• Process workshop labour hours against work orders and record information accurately.
• Handle admin requirements for third-party maintenance and capture in maintenance systems.
• Process service tasks and receipting orders including inventory and other orders.
• Ensure daily, weekly and monthly reporting requirements are completed on time.
• Ensure major expenditure receives appropriate approval before purchases.
• Maintain high accuracy, efficiency and urgency in administrative duties and workshop support.
• Follow WHS procedures and report hazards or incidents.

Skills

Transport/logistics experience

Written and verbal communication

Attention to detail

Organisational & time management

Data entry / admin processes

UNIBIS / CMMS experience

Team-oriented / independent

Honesty, integrity & accountability

Health and safety awareness

Tools

UNIBIS or maintenance CMMS

Job description

About the role

We are seeking a Maintenance Administration Officer to join our team at Larapinta (Brisbane), on a permanent full-time basis. This role plays an important part in supporting the efficient operation of our vehicle maintenance and workshop activities, ensuring administrative processes, records and reporting requirements are managed accurately and within required timeframes. Working closely with management, supervisors and workshop staff, you will provide essential administrative support to maintenance operations, helping ensure work orders, service tasks and maintenance records are processed efficiently.

Key Responsibilities

• Providing general administrative support to assist with the day-to-day operation of vehicle maintenance and workshop activities.


• Answering incoming telephone calls, handling enquiries, directing calls appropriately and relaying messages to relevant team members.


• Processing workshop labour hours against work orders and ensuring information is accurately recorded.


• Processing administrative requirements for third‑party maintenance and ensuring relevant information is captured in the appropriate maintenance systems.


• Processing service tasks and receipting orders including third‑party maintenance, inventory and other operational orders.


• Ensuring daily, weekly and monthly reporting requirements and data submissions are completed accurately and within established deadlines.


• Ensuring major expenditure receives the appropriate approval before purchases are made.


• Maintaining a high standard of accuracy, efficiency and urgency when completing administrative tasks and supporting workshop requirements.


• Following workplace health and safety procedures, reporting hazards and/or incidents, and contributing to safety improvement initiatives.

What you'll bring

• Experience within transport, logistics, fleet maintenance or a similar industry.


• Strong written and verbal communication skills, with a professional and cooperative approach to dealing with colleagues and other stakeholders.


• Excellent attention to detail and the ability to maintain accurate records and process information efficiently.


• Strong organisational and time management skills, with the ability to prioritise competing tasks and meet deadlines.


• Proficiency in data entry and general administrative processes, with experience using UNIBIS or similar maintenance management systems.


• A proactive, team‑oriented attitude, with the ability to work independently and collaboratively in a fast‑paced environment.


• A high level of honesty, integrity and accountability, with a commitment to delivering quality work.


• A strong commitment to workplace health and safety, including following procedures and reporting hazards and incidents.

About Team Global Express

Team Global Express (TGE) is an Australian‑owned transport and logistics business delivering to Australia and New Zealand. We’re not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit https://teamglobalexp.com/.

Why TGE

We care about our customers, our people, and our planet. We’re always innovating and improving our services. We are driven by passion and purpose, and we never stop.

What we offer

• Competitive salary above industry standards


• Upskilling, training, mentoring and more to support your career development journey


• Fun and practical employee perks and discounts


• Flexible work, including work from home


• Inclusive parental leave policy that supports all parents & carers


• Peer recognition awards acknowledge when you go above and beyond.


• An inclusive workplace, works for everyone

We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us.

As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply.

Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

Our recruitment process

Applying for a job starts with an online application form, from there you may be invited to complete an online assessment followed by a virtual or in person interview. The last step is undergoing pre‑employment checks, which includes a criminal history check and a medical assessment including fitness to work and drug & alcohol screening.

Other things to note

When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process. During the recruitment process, please keep an eye on your junk emails and spam folders for updates.

TGE is listed as one of LinkedIn’s Top Companies of 2023 and 2024 in Australia.

Connecting people and communities| Driving eCommerce | Moving Australia & New Zealand

With an unrivalled and expansive network, Team Global Express builds unique, innovative, and tailored transport and logistics solutions to connect people, communities, and businesses across Australia and New Zealand.

Backed by Allegro Funds, Australia’s most awarded and largest transformation and turnaround private equity firm, we’re looking to the future and working towards new and exciting ways to put our customers’ businesses at the heart of ours.