Maintenance Admin Officer — Efficient Support

Publicroles; Brisbane; On-site; AUD 48,000 - 55,000; Full time

Job summary

Synergie Australia is seeking an Administrative Officer for a 6-month contract opportunity based in Narangba, QLD. You will provide critical administrative support across billing, reconciliations, compliance reporting, and operational administration.

Working closely with site leadership, you will play a key role in ensuring the accuracy of financial and operational records while supporting business continuity during the transition of billing responsibilities.

Qualifications

• Administration experience required.
• Strong SAP and Microsoft Excel skills.
• Excellent attention to detail and accuracy.
• Good organisational and time management abilities.

Responsibilities

• Support administrative operations, customer billing, reconciliations and compliance reporting in a busy operational environment.
• Manage customer contract billing and reconciliations.
• Validate, process and enter invoices accurately.
• Ensure manifests are completed accurately and on time.
• Maintain records to support audit, compliance and reporting requirements.
• Investigate and resolve billing discrepancies.
• Support Queensland EPA reporting through cross-training.
• Liaise with internal stakeholders to ensure tasks are completed efficiently.
• Provide general administrative support to site operations.

Skills

SAP

Microsoft Excel

Tools

JDE

Job description

Administrative Officer - 6 month contract

Synergie Australia is seeking an Administrative Officer for a 6-month contract opportunity based in Narangba, QLD.

This is an exciting opportunity to join a leading environmental services organisation and provide critical administrative support across billing, reconciliations, compliance reporting, and operational administration. Working closely with site leadership, you will play a key role in ensuring the accuracy of financial and operational records while supporting business continuity during the transition of billing responsibilities.

Key Details:

• Pay: $ 35-40 per hour + Super
• Location: Narangba, QLD
• Hours: Monday- Friday, 7:30am to 3:30pm
• Start: ASAP

What you will be required to do:

• You will be responsible for supporting administrative operations, customer billing, reconciliations, and compliance reporting within a busy operational environment
• Manage customer contract billing and reconciliations
• Validate, process and enter invoices accurately
• Ensure manifests are completed accurately and on time
• Maintain records to support audit, compliance and reporting requirements
• Investigate and resolve billing discrepancies
• Support Queensland EPA reporting requirements through cross‑training
• Liaise with internal stakeholders to ensure administrative tasks are completed efficiently
• Provide general administrative support to site operations

To be successful in the role you will:

• Have previous administration experience
• Possess strong SAP and Microsoft Excel skills
• Demonstrate excellent attention to detail and accuracy
• Bring strong organisational and time management skills
• Have the ability to work independently and take ownership of your workload
• Possess strong communication and stakeholder management skills
• Have a proactive approach to identifying and resolving issues
• Deliver a high level of customer service

Highly regarded:

• JDE experience
• Experience within waste management, logistics, transport or environmental services
• Exposure to billing, invoicing and reconciliations
• Experience maintaining records for compliance and reporting purposes

What’s on offer for you:

• Stable Monday to Friday working hours
• Supportive and collaborative team environment
• Opportunity to develop industry‑specific experience
• Exposure to a leading environmental services organisation
• Professional and supportive workplace culture