Maintenance Admin & Documentation Specialist

Port Waratah Coal Services Limited; Newcastle; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Superannuation and bonus programme

Health and Wellbeing benefits

Gym on-site

Job summary

Port Waratah Coal Services Limited seeks an on-site Administrative Support professional to assist the Maintenance Services team. You will help manage technical documentation, records and information systems while coordinating meetings, presentations and internal communications.

The role emphasises strong organisational, time-management and stakeholder engagement skills. Proficiency in MS Office and related qualifications are highly regarded, with competitive remuneration and health and wellbeing

Qualifications

• Administration support experience, ideally in heavy industry or similar environment.
• Experience managing technical docs, records and information systems.
• Excellent organisational and time-management skills.
• Strong communication and stakeholder management abilities.
• MS Office proficiency (Word, Excel, PowerPoint); BA or related qualification preferred.

Responsibilities

• Maintain accurate technical documentation, records and information systems.
• Coordinate meetings, presentations and internal communications.
• Identify opportunities to improve administrative processes and document control.
• Support daily admin priorities and adapt to changing operational needs.

Skills

Administrative support

Documentation management

Organisational skills

Communication

Stakeholder management

MS Office

Education

Business Administration

Job description

Port Waratah Coal Services Limited seeks an on-site Administrative Support professional to assist the Maintenance Services team. You will help manage technical documentation, records and information systems while coordinating meetings, presentations and internal communications.

The role emphasises strong organisational, time-management and stakeholder engagement skills. Proficiency in MS Office and related qualifications are highly regarded, with competitive remuneration and health and wellbeing