Onsite Maintenance Admin & Coordination Specialist

Port Waratah Coal; Newcastle; On-site; AUD 52,000 - 78,000; Full time

Benefits offered by this job

Superannuation 18.5%

Bonus programme

Gym onsite

Health benefits

Leave entitlements

Job summary

Port Waratah Coal Services is seeking a capable administrator to support the Maintenance Services team onsite in Newcastle. The role ensures accurate records, coordinated information flows and efficient administrative processes across assets and stakeholders.

You will collaborate with engineers and leaders, manage documentation, and drive improvements in information management and control. Strong MS Office skills and prior heavy industry admin experience are preferred.

Qualifications

• Experience in an administration support role, ideally within Heavy Industry or a similar operational environment.
• Experience managing technical documentation, records and information systems.
• Effective organisational, time management and prioritisation skills.
• Well-developed communication and stakeholder management skills.
• Microsoft Office skills, particularly Word, Excel and PowerPoint; qualifications in Business Administration or a related discipline highly regarded.

Responsibilities

• Maintain accurate and high-quality technical documentation, records and information systems.
• Provide administrative and coordination support for meetings, presentations, team events and internal communications.
• Identify and progress opportunities to improve administrative processes, document control and information management practices.
• Support the team with day-to-day administrative priorities and respond flexibly to changing operational requirements.

Skills

Admin experience

Documentation management

Organisation & time management

Stakeholder management

MS Office (Word/Excel/PowerPoint)

Education

Bachelor's in Business Administration or related

Job description

Port Waratah Coal Services is seeking a capable administrator to support the Maintenance Services team onsite in Newcastle. The role ensures accurate records, coordinated information flows and efficient administrative processes across assets and stakeholders.

You will collaborate with engineers and leaders, manage documentation, and drive improvements in information management and control. Strong MS Office skills and prior heavy industry admin experience are preferred.